Administrative Assistant

1 month ago


Tucson, United States Insight Global Full time

This position will be located on-site in Tucson, AZ. It is a 6-month contract to hire working full time hours 7:30AM - 4PM. YOU MUST BE BILINGUAL IN SPANISH


JOB DESCRIPTION

This role will be largely rooted in managing a heavy schedule, assisting with meeting preparation, arranging travel logistics, and managing overall details of the EVP’s day-to-day administration. The successful candidate will be a polished self-starter with acute communication skills who can collaborate with staff and faculty, as well as visitors and partners at the C-suite level. Must be able to coordinate multiple tasks simultaneously and autonomously while always maintaining confidentiality, tact and sound judgement.


Essential responsibilities include:

•Schedules large number of meetings and speaking engagements with internal and external constituents which are often complex in nature.

•Gathers critical logistical information for meetings that take place in person, by phone or videoconference.

•Ensures leader is kept on schedule throughout each day

•Prepares and collects background materials for daily briefings.

•Researches and finalizes domestic and international travel arrangements.

•Manages travel documentation and reimbursement processes.

•Effectively communicates relevant meeting and speaking event information to appropriate staff

•Performs a wide variety of intricate administrative duties requiring professionalism, tact, diplomacy, discretion and sound judgment

•Performs tasks of a responsible, sensitive and confidential nature requiring considerable coordination and follow through

•Manages multiple high-priority activities in a fast-paced environment requiring considerable independence of action



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