Administrative Assistant
5 days ago
The Administrative Assistant is responsible for providing support to the Sales Department and staff, acting as a liaison between Sales, Dispatch, Credit and Billing departments.
BenefitsAt CalPortland, were proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees. Your benefits are an important part of your overall compensation at CalPortland. Thats why we give you a wide range of benefits to choose from. All regular full time employees may enroll in a variety of health and welfare plans including medical, dental and vision plans. Other benefits include life insurance, disability coverage, employee assistance program, and retirement program. The company also has a variety of voluntary benefits for employees to choose from.
Compensation Responsibilities- Invoice receipt and preparation for A/P payment
- Assist with Accruals and Reclasses
- Reconciliation of Vendor statements; reconciling parked invoices and invoice exceptions
- Resolutions of Goods Receipt/Invoice Receipt issues with Corporate A/P department
- Matching and entering goods receipts into the SAP system
- Reconciliation of materials receipts against vendor invoices; resolution of discrepancies in inventory quantities
- Monthly audit of material delivery tickets
- Assistance with inventory reconciliation and purchase tracking; journal entries pertaining to production.
- Process delivery tickets; including management of electronic files.
- Answer and properly route incoming calls.
- Send, sort and distribute internal and external mail daily, including prep outgoing mail and shipping.
- Order and distribute office supplies.
- Maintain common areas in office (kitchen, copy room, storage, conference rooms) - prep for meetings, stocking of supplies.
- Ticketing of interplant aggregates in ClearView
- Daily RM delivery ticket reconciliation/pulling of tickets upon request.
- SAP support for Goods Receipts/Invoice corrections for Purchasing Department
- Maintain internal phone directory.
- Provide HR support, as needed.
- Assist with projects, reports, and events as necessary for various Tucson departments.
- Other duties as assigned.
High School diploma/GED
Requirements/Qualifications- 3+ years in an Administrative Assistant role
- Proficient in Microsoft Office (Word, Excel, Power Point, etc.)
- Physical requirements: occasional lifting of 25-50 lbs., sitting frequently, typing, walking, standing and bending
Successful candidate must submit to post-offer pre-employment physical examination, drug/alcohol screen, and background check. Some positions require FMCSA regulated on-going drug and alcohol testing.
-
Administrative Assistant
5 days ago
Tucson, United States Elwyn Full timeAs the Administrative Assistant you will provide support to the General Manager which includes assisting homeowners and performing other administrative duties to ensure we deliver exceptional services and solutions that enhance the value of the prope Administrative Assistant, Administrative, Assistant, Healthcare, Skills
-
Administrative Assistant
8 hours ago
Tucson, United States University of Arizona Full timeThe Center for the Philosophy of Freedom at the University of Arizona is seeking a dedicated Administrative Assistant to support its day-to-day operations and programs. Reporting directly to the Operations Manager, the Administrative Assistant will h Administrative Assistant, Operations Manager, Administrative, Research Fellow, Assistant, Compensation
-
Administrative Assistant
2 days ago
Tucson, Arizona, United States MSCCN Full timeJob Summary:We are seeking an experienced Administrative Assistant II to join our team at MSCCN. This is a fantastic opportunity to leverage your administrative expertise and provide top-notch support to our front desk operations.Main Responsibilities:Provide administrative support to our Administration DivisionScreen work orders, manage department mobile...
-
Administrative Assistant
1 week ago
Tucson, United States St. Luke's in the Desert, Inc. Full timeJob DescriptionJob DescriptionReports to the Chief Operating Office Administrative Assistant Job SummaryResponsibilities of the Administrative Assistant include comprehensive administrative support to ensure the smooth operation of our office and programs. This role is crucial in assisting the executive team, coordinating office and resident activities, and...
-
Administrative Assistant
1 week ago
Tucson, United States Del Sol Research Part timeJob DescriptionJob DescriptionPosition Overview:We are looking for a dependable Administrative Assistant to support our front desk and Free Health Screening Program. This part-time position (2–3 days per week) requires flexibility and a proactive approach to managing administrative tasks and patient interactions in a busy clinicalenvironment.Key...
-
Administrative Assistant
2 weeks ago
Tucson, United States Pinnacle Plan Full timePinnacle Plan Design is growing! We are seeking a motivated Administrative Assistant to join our team in our Tucson, Arizona office! This position provides a variety of administrative support activities to promote efficiency and effectiveness of operations. This position reports to the Office Supervisor. Essential Duties and Responsibilities Coordinates and...
-
Administrative Assistant
5 days ago
Tucson, United States Pinnacle Plan Full timePinnacle Plan Design is growing! We are seeking a motivated Administrative Assistant to join our team in our Tucson, Arizona office! This position provides a variety of administrative support activities to promote efficiency and effectiveness of operations. This position reports to the Office Supervisor. Essential Duties and Responsibilities Coordinates and...
-
Administrative Assistant
4 weeks ago
Tucson, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Administrative Assistant in Tucson, Arizona. This role is primarily focused on guiding individuals through employment preparation, coordinating job placements, and providing other career advancement services. The industry is dynamic and fast-paced, requiring...
-
Administration Assistant
5 days ago
Tucson, United States GGV Designs Full timeJob DescriptionJob DescriptionWe are seeking an Administration Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsAnswer inbound telephone callsDevelop and implement organized filing...
-
Administrative Assistant
2 weeks ago
Tucson, Arizona, United States PrimCorp Full timeJob Title: Administrative AssistantLocation: Tucson, AZ 85701 US (Primary)Career Level: OpenEducation: Bachelor's DegreeSalary: $60,000 - $80,000 per yearAbout PrimCorpPrimCorp is a leading provider of technology acquisition programs for the United States Border Patrol. Our team supports critical national security missions and provides dedicated support...
-
Administrative Assistant
4 months ago
Tucson, United States Arizona State Gov Full timeArizona State Gov - JobID: 4673351 [Office Assistant / Receptionist] As an Administrative Assistant at the State of Arizona, you'll: Maintain calendars, schedule meetings, and appointments; Prepare meeting agendas and presentation materials; Take and transcribe meeting, and prepare summaries for distribution; Manage department databases and prepare reports;...
-
Administrative Assistant
4 days ago
Tucson, United States Service Corporation International Full timeOur associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates...
-
Administrative Assistant
2 months ago
Tucson, United States Service Corporation International Full timeOur associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates...
-
Specialized Administrative Assistant
2 hours ago
Tucson, Arizona, United States Pascua Yaqui Tribe, AZ Full timeAdministrative Support Specialist Job Description:The Pascua Yaqui Tribe is seeking an experienced Administrative Support Specialist to join our team. As a key member of our staff, you will provide complex administrative support in various areas, including preparing and processing confidential documents, maintaining departmental data, and assisting with...
-
Administrative Assistant
2 months ago
Tucson, United States Institute of Inspection , Cleaning and Restoration Certification Full timeBenefits: Free uniforms Opportunity for advancement Training & development Administrative AssistantPerks: Online Mobile Courses Flexible Scheduling Paid Training for Career Advancement Opportunity to Help People in Times of Need Aggressive Competitive Wages Company and Culture: PuroClean, a leader in emergency property restoration services, helps families...
-
Executive Administrative Assistant
2 hours ago
Tucson, United States Raytheon Technologies Corporation Full timeDate Posted:2025-01-14 Country:United States of America. Location:AZ 807: RMS AP Bldg 807 1151 East Hermans Road Building 807, Tucson, AZ, 85756 USA - Position Role Type:Onsite. At Raytheon, the foundation of everything we do is rooted in our value Administrative Assistant, Executive, Administrative, Support, Assistant, Manufacturing, Program
-
Healthcare Administrative Assistant
1 day ago
Tucson, Arizona, United States PEOPLES HEALTH CARE CONNECTION LLC Full timeHealthcare Administrative Assistant Job DescriptionWe are seeking a highly motivated and detail-oriented Healthcare Administrative Assistant to join our team at Peoples Health Care Connection LLC. In this role, you will be responsible for providing administrative support to our healthcare professionals, managing accounts and claims, and performing various...
-
Administrative Assistant
4 days ago
Tucson, United States CalPortland Full timeJob Summary The Administrative Assistant is responsible for providing support to the Sales Department and staff, acting as a liaison between Sales, Dispatch, Credit and Billing departments. Benefits At CalPortland, we're proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources:...
-
Administrative Assistant
1 month ago
Tucson, United States Insight Global Full timeThis position will be located on-site in Tucson, AZ. It is a 6-month contract to hire working full time hours 7:30AM - 4PM. YOU MUST BE BILINGUAL IN SPANISH!!JOB DESCRIPTIONThis role will be largely rooted in managing a heavy schedule, assisting with meeting preparation, arranging travel logistics, and managing overall details of the EVP’s day-to-day...
-
Administrative Assistant
6 days ago
Tucson, United States AppleOne Full timeJob DescriptionJob DescriptionAbout the Role: We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations. The ideal candidate will have strong multitasking skills, excellent communication abilities, and the capability to handle confidential information with discretion. A valid Fingerprint Clearance Card is...