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Legal Administrative Assistant
3 months ago
Dallas office of a global law firm is seeking an AA to join their firm.
Minimum of five years' experience providing administrative support to transactional attorneys in a law firm environment.
The ideal candidate will have a minimum of five years' experience providing day to day administrative support to transactional attorneys.
Responsibilities:
* Manage and maintain Attorney's complex schedules and calendars.
* Serve as primary point of contact for clients in person and over the phone.
* Provide administrative support to attorneys, including calendaring, drafting correspondence, filing and preparation of engagement letters.
* Proofread client documents and other legal documents, as requested.
* Answer client questions related to the administrative side of the process.
* Maintain good communication with clients, attorneys and staff.
* Prepare client billing and input time entry.
* Schedule travel and meeting arrangements.
* Make, screen and route telephone calls, place conference calls and schedule appointments.
* Create and maintain legal files and indices.
* Set up and maintain files and records.
* Assist attorneys with client outreach and business development needs when requested.
* Assist with overflow work as requested.
* Perform other duties as assigned.
Qualifications:
* Minimum of five years' experience providing administrative support to transactional attorneys in a law firm environment.
* Proficiency in Microsoft Office Suite required
* Ability to communicate effectively, both orally and in writing with all levels of Firm personnel
* High level of professionalism and excellent customer service skills
* Ability to work independently and as part of a team
* Excellent organizational and time management skills
* High degree of accuracy and attention to detail
* Ability to work efficiently and accurately in a fast-paced environment
* Ability to work well under pressure
* Ability to maintain a high level of discretion while working with sensitive information and documents
* Ability to come into the Dallas office five days of the week
