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Human Resources Assistant

2 months ago

Fort Lauderdale, United States Ultimate Staffing Full time

Human Resources Assistant / Generalist

Ultimate Staffing has partnered with a reputable non-profit organization that is seeking an HR Assistant or Generalist for their Fort Lauderdale location. This person will be responsible for executing the onboarding process of new hires. This includes ensuring new hires have completed required pre-employment screenings, online training, and onboarding documents. If you are interested, please send your resume

Position Summary: The Human Resources Generalist is responsible for managing the onboarding process of new hires, ensuring compliance with all necessary screenings, training, and documentation requirements. This role involves direct interaction with new hires and supervisors, as well as maintaining accurate data entry and file management in the HRIS/UKG system.

Key Responsibilities:

Onboarding and Documentation:

  • Execute the onboarding process for new hires, including ensuring completion of pre-employment screenings, online training, and onboarding documents.
  • Schedule new hire appointments with HR within four business days of clearance and ensure all necessary documentation is collected promptly.
  • Update supervisors on the onboarding process by maintaining disposition and notes in UKG Pro/HRIS or via email, with updates provided at least every 72 hours.
  • Meet with new hires to collect pertinent documentation within four business days of receiving background screening results, following YMCA of South Florida and regulatory guidelines.
  • Ensure compliance with all onboarding and documentation standards as per YMCA and regulatory agency requirements.
  • Perform additional duties as assigned to support HR functions.

Data Entry and File Management:

  • Serve as a backup to the Data Entry Specialist for HR data management.
  • Input and maintain accurate information in the UKG Pro/HRIS/Payroll databases.
  • Regularly update online information (DCF Rosters, Y-Exchange/LINK) with staff details and remove terminated staff on a monthly basis.
  • Review and approve work requests in UKG by confirming receipt of corresponding job descriptions.
  • Create and maintain HR personnel files for afterschool sites, ensuring compliance with funding sources and regulatory agencies.

Background Screening and Compliance:

  • Ensure all Broward County School Badges are current for active Youth Development Broward staff.
  • Maintain compliance with YMCA of South Florida policies and all relevant regulatory agency guidelines.
  • Step in to resolve issues when new hires encounter difficulties in their duties or the onboarding process.
  • Provide recommendations related to the new hire process to the VP of Human Resources and Director of Talent Acquisition.
  • Stay updated on trends, best practices, regulatory changes, and new technologies in human resources and employment law.

Support for HR Operations:

  • Assist with the day-to-day operations of the HR office.
  • Serve as a backup for other Human Resources positions as needed.
  • Collaborate with HR leadership to improve HR processes and enhance organizational compliance and efficiency.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.