Executive Assistant

2 days ago

Newark, United States TalentHub WorldWide, Inc. Full time

Senior Executive Support Consultant

The team is looking for a flexible multitasker who takes initiative, thrives in a fast-paced environment, and can work independently. Reporting to the Head of Regional Content, North America, and providing support across the region’s senior content leads, with a focus on the Head of Creative Development, the ideal candidate will be able to quickly shift priorities as different needs arise.

The person in this role must be comfortable operating in an agile environment and possess solid experience in successfully navigating the complexities of a large organization as well as external partners, in addition to being a strong team player with exceptional attention to detail. The ideal candidate must also be resourceful, able to find solutions to challenges that may or may not directly relate to the role (including on-site services, troubleshooting internal system issues, etc.).

About the role:

  • Proactively manage executives’ calendars, including scheduling large and/or complex meetings with external parties (key customers, such as top agents, production companies, and their coordinators/assistants), internal teams, and/or high-level executives who may also work in different time zones
  • Work closely with fellow coordinators/executive assistants to accommodate more complex meetings involving senior management; coordinate out-of-office coverage with fellow Content EAs to ensure continued executive support.
  • Plan/coordinate/modify travel arrangements (flight, hotel, train, car service) and submit expense reports; monitor spend on corporate credit card.
  • Work with Internal Communications and Content Marketing to manage executive presence at high-profile public events: book travel, create itineraries, provide prep materials, arrange professional styling and/or car service, etc. as needed.
  • Work with North America content leadership to facilitate internal communication on behalf of the team leads and across multiple regions.
  • Provide relationship management support, which may include follow-up requests/calls, data entry, and more
  • Assisting with the planning and coordination for large team meetings and events (full team all-hands meetings and offsites, etc.)
  • Perform other administrative support duties, as appropriate and needed (e.g., visitor registration, catering, parking, etc.)

Qualifications:

  • Excellent interpersonal skills and professionalism are crucial
  • Familiarity with Outlook and the Microsoft Suite (Word and Excel in particular)
  • Strong verbal and communications skills
  • Strong organizational skills
  • Strong prioritization skills and ability to multi-task
  • Ability to work in a fast paced and evolving environment and maintain composure and clarity
  • Discernment, thinking ability: knowing when to raise a potential issue and providing solutions
  • Accountability: willing to own and be responsible for accomplishing tasks, despite challenges, without always being asked


Additional: This contractor will report to the Head of Regional Content, North America, and will be providing support across the region’s senior content leads, with a focus on the Head of Creative Development, the ideal candidate will be able to quickly shift priorities as different needs arise.

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