Administrative Assistant

3 weeks ago

Gaithersburg, United States eTeam Full time

Job Title - Administration Coordinator

location – Gaithersburg, MD

duration – 12 months

Pay rate: $27 /hr on W2 without benefits


Manager focusing on the candidate who has global exp , with calendar management exp (global team means : worked with larger population team


Description:

At Client, we are not afraid to do things differently. We are resetting expectations of what a bio-pharmaceutical company can be. This means we are open to new ways to work, pioneering cutting edge methods and bringing unexpected teams together.

In Oncology we are passionate about science and our focus on creating Client medicines for patients with cancer. Our vision is to redefine the cancer treatment paradigm, restore the lives of cancer patients and eliminate cancer as a cause of death. Oncology is a cross-functional group based in the UK, and US with the ability to Client and develop Client oncology small molecule drugs in partnership with internal CLIENT capabilities and through partnership with external companies and collaborative groups.

The Global Diagnostics Team is diversely skilled with high energy, ability and standards. Our purpose is to enable our dedicated scientists to focus on science and have professional interactions with colleagues across CLIENT and external collaborators, with ease. We are involved in a broad array of activities, from coordinating external review meetings, designing communication materials such as newsletters, posters and banners, to arranging global departmental town hall meetings.

We are looking to recruit an experienced Personal Assistant who will support the Franchise Leads within the Diagnostics team. A proactive individual with excellent interpersonal skills, energy and a passion to learn and develop, will be a fantastic fit to join this fun and effective team

Main responsibilities:

• Provide pro-active PA support to the Diagnostic Directors

• Provide administrative support to the wider team.

• Work as part of the administration support team in the UK. Actively collaborate with colleagues to support the department, ensuring that customers’ needs are met

• Use judgement to provide timely and effective administrative support and consistently handle own workload priorities.

• Extensive diary management, and coordination of internal and external meetings and events.

• Support all aspects of local and overseas travel for the department including updating the travel budget.

• Provide logistical support for staff recruitment and onboarding.

• Coordinate agendas, collating slides, taking notes and following up on actions.

• Proactive involvement in the development and maintenance of processes and initiatives within the department, promoting best practice and playing a meaningful role in improvement projects.

• Manage department admin information e.g., PO Requisitions, Vendor set up, C2P System, Nom Sig portal, ARF Forms and SharePoint sites.

Essential skills/experience:

• Experience of providing full PA/administrative support to senior leaders.

• Excellent written and verbal communication skills.

• Significant experience of working in a stakeholder orientated role.

• Ability to think beyond boundaries of job, challenge status quo and seek opportunities for continuous improvement.

• Excellent team working, networking and influencing skills with ability to engage relevant Client staff and leaders at all levels, in developing solutions.

• Excellent organizational skills with an ability to prioritize workload, plan and multi-task.

• Good time management, pro-activity, flexibility and attention to detail working to the highest standards of accuracy and presentation.

• Operation of standard office equipment and Microsoft packages.

• Numerate and accurate.

• High level of confidentiality and discretion.

Desired skills/experience:

• Relevant professional administrative qualification.

• Experience of using MS Office, SharePoint Online, Teams and OneNote

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