Administrative Assistant
2 weeks ago
**General Summary**:
The Administrative Assistant is responsible for the administrative aspects for the BAK residential facility, a domestic violence shelter for women and children in Montgomery County, Maryland. This role ensures the delivery of services, quality control, day-to-day administration, and confidentiality of facility location.
**Principal Responsibilities and Duties**:
- Assists with answering telephone calls in a professional manner and relays messages to appropriate staff. Welcomes new residents and screens visitors and vendors, ensuring that visitor logs are completed.
- Maintains accurate logs of gift cards, bus tokens, and in-kind donations to the program.
- Prepare monthly program reports on service delivery, bed nights, and client dispositions.
- Update and distribute reports, such as Occupancy, Case Load, CACFP Food, daily or as needed.
- Orders supplies for different program areas to ensure sufficient inventory.
- Coordinate services with external providers and maintain the confidentiality of facility location.
- Sort and distribute staff and client mail.
- Ensure an adequate supply of Intake Packets, Resident Handbooks, brochures, and informational materials.
- Submit and track service requests to Montgomery County Facility Maintenance and IT departments, as well as services provided by Sheppard Pratt IT and Maintenance.
- Coordinates volunteer schedules and compliance with background screenings and other on-boarding processes and coordinates monetary and in-kind donations along with appropriate Sheppard Pratt staff.
- Attend all required meetings and trainings.
- Other Duties as assigned.
**Knowledge, Skills and Abilities Required**
- Requires a High School Diploma or GED.
- Experience in administrative role working with at-risk families preferred.
- Proficiency in current Microsoft Office software programs, including word processing, spreadsheets, and database.
- Ability to lift 30 pounds, stand, sit, stoop, bend at the waist and knees, and exhibit overall body flexibility.
- Must maintain a flexible work schedule.
- May require current, valid driver’s license and access to a vehicle during working hours for work related duties**
**Working Conditions**: _Note: Reasonable accommodations may be made to enable a qualified individual with a disability(s) to perform the essential functions of this position._
- Generally, work occurs in an environment where there is no physical discomfort due to temperature, dust, or noise. Noise levels may fluctuate.
- Depending on the assignment, work requires travel between services.
-
Administrative Assistant
1 week ago
Gaithersburg, United States RealStreet Full timeSince 2001, RealStreet has connected management executives to contractors working on commercial and government projects. As a leading firm in the country, we have cultivated long-term relationships enabling us access to the top companies throughout the continental U.S. We currently have a great assignment for an Administrative Assistant. This individual...
-
Administrative Assistant
2 weeks ago
Gaithersburg, United States SpectrumCareers Full timeJob DescriptionJob DescriptionProfessional services firm in Germantown, MD is seeking a sharp, entry level administrative assistant to join their busy team! This role is a critical support role to ensure smooth operations in a fast-paced environment. The ideal candidate is a creative problem solver with a positive attitude and growth...
-
Administrative Assistant
2 weeks ago
Gaithersburg, United States eTeam Full timeJob Description:Job Title : Administrative Coordinator, Location : Cambridge MA Duration: 12 MonthsWork Site Location the first six weeks:boston ma 02210Work Site Location after the first six weeks:cambridge ma 02142Typical Accountabilities• Coordinates preparation of internal and external reports through gathering, analysing and summarizing data and...
-
Administrative Officer
3 weeks ago
Gaithersburg, United States National Institute of Standards and Technology Full timeSummary NIST works with industry and science to advance innovation and improve quality of life. We're looking for a Administrative Officer to join our team! This announcement will close at 11:59 . Eastern Time on the date the first 150 applications are received or 03/27/2024 , whichever comes first. Duties Level II: The selectee will serve as...
-
SharePoint Administrator
1 week ago
Gaithersburg, United States NewGen Technologies (Maryland) Full timeNewGen is seeking a SharePoint Administrator for an opportunity in Gaithersburg, MD. Remote - besides occasional onsite support (locals only) Requires US Citizenship due to the scope of work supported Skills Must have skills • SharePoint • PowerShell • Power BI Dashboards • Microsoft Pruview Nice to have skills • ...
-
SharePoint Administrator
2 days ago
Gaithersburg, United States PLANIT Group Full timePlanIT Group is hiring for a SharePoint Administrator for a classified client! SharePoint Online Systems Administrator: Assist with creation, management, and maintenance of SharePoint sites, document libraries, SharePoint lists, and user access and permissions. Collaborate with internal teams to understand their SharePoint needs and provide guidance and...
-
SharePoint Administrator
1 week ago
Gaithersburg, United States PLANIT Group Full timePlanIT Group is hiring for a SharePoint Administrator for a classified client! SharePoint Online Systems Administrator: Assist with creation, management, and maintenance of SharePoint sites, document libraries, SharePoint lists, and user access and permissions. Collaborate with internal teams to understand their SharePoint needs and provide guidance and...
-
SharePoint Administrator
3 weeks ago
Gaithersburg, United States NewGen Technologies (Maryland) Full timeNewGen is seeking a SharePoint Administrator for an opportunity in Gaithersburg, MD. Remote - besides occasional onsite support (locals only) Requires US Citizenship due to the scope of work supported Skills Must have skills • SharePoint • PowerShell • Power BI Dashboards • Microsoft Pruview Nice to have skills • Salesforce Detailed Scope...
-
Audiology Assistant
3 days ago
Gaithersburg, United States Live Better Hearing + Balance Full timeThe Audiology Assistant provides clinical and administrative support to the Audiology team to ensure the delivery of high-quality patient care. - As an Audiology Assistant, you will be an integral part of the patient experience by ensuring that schedules are updated, hearing aid orders are tracked, and patient concerns are addressed in a timely manner. -...
-
Accounting Assistant
1 week ago
Gaithersburg, United States ClientSolv Full timeCompany Description ClientSolv Technologies is an IT solution firm with over a decade of experience serving Fortune 1000 companies, public sector and small to medium sized companies. ClientSolv Technologies is a woman-owned and operated company that is certified as a WMBE, 8a firm by the Federal government's Small Business Administration. Job Description We...
-
Accounting Assistant
2 days ago
Gaithersburg, United States ClientSolv Full timeCompany Description ClientSolv Technologies is an IT solution firm with over a decade of experience serving Fortune 1000 companies, public sector and small to medium sized companies. ClientSolv Technologies is a woman-owned and operated company that is certified as a WMBE, 8a firm by the Federal government's Small Business Administration. Job Description We...
-
Clerical Assistant
6 days ago
Gaithersburg, United States Web Traits, Inc. Full timeWe are looking for a detail-oriented individual to join our team as a Clerical Assistant to perform a variety of administrative tasks around our office. In this position, you will assist with maintaining calendars and filing, scan important documents, monitor expenditures, and perform data entry and other office tasks. Our ideal applicant has excellent...
-
Clerical Assistant
1 week ago
Gaithersburg, United States Web Traits, Inc. Full timeWe are looking for a detail-oriented individual to join our team as a Clerical Assistant to perform a variety of administrative tasks around our office. In this position, you will assist with maintaining calendars and filing, scan important documents, monitor expenditures, and perform data entry and other office tasks. Our ideal applicant has excellent...
-
Clerical Assistant
7 days ago
Gaithersburg, United States Web Traits, Inc. Full timeWe are looking for a detail-oriented individual to join our team as a Clerical Assistant to perform a variety of administrative tasks around our office. In this position, you will assist with maintaining calendars and filing, scan important documents, monitor expenditures, and perform data entry and other office tasks. Our ideal applicant has excellent...
-
Systems Administrator
1 week ago
Gaithersburg, United States Talent Gravity Full time***This job requires active TS/SCI clearance. Please apply only if you have an active TS/SCI clearance. ***Our client is also looking for this role in: Chantilly, Virginia Saint Louis, Missouri Alexandria, Virginia Our client is seeking an System Administrator (Mid to Senior level to work on cloud-based systems with a mission operations team. The team is...
-
Medical Assistant
4 weeks ago
Gaithersburg, United States Quality Primary Care Full timeOverview: **Duties**: - Perform clinical duties, including taking vital signs, preparing patients for examinations, and assisting physicians during procedures. - Administer medications under physician's direction and maintain accurate patient records. - Conduct patient intake interviews, record medical histories, and ensure all necessary information is...
-
Receptionist/office Assistant
4 weeks ago
Gaithersburg, United States Planet Cotton Full timeWe are looking for a Receptionist/Office Assistant. Duties include answering phones, filling, customer service and other administrative duties. Knowledge of Microsoft Office a plus. Bilingual English/Spanish a plus. Hours are 8am-4:30pm Pay: $15.00 - $17.00 per hour Expected hours: 40 per week **Benefits**: - Health insurance - Paid time...
-
IT Specialist
7 days ago
Gaithersburg, United States US National Institute of Standards and Technology Full time**Duties**: **Requirements**: **Conditions of Employment**: - U.S. citizenship - Males born after 12-31-59 must be registered for Selective Service - Suitable for Federal employment - Satisfactory completion of a pre-employment medical examination) - Completion of Confidential Financial Disclosure, Form OGE-450 - Bargaining Unit Position:...
-
Executive Assistant
2 weeks ago
Gaithersburg, United States Arcellx Inc. Full timeArcellx is seeking a polished and professional Executive Assistant & Office Manager (EAM) to be a highly impactful and influential coordinator of our Gaithersburg, MD headquarters. This exceptionally motivated and confident person will be the administrative manager for much of the Senior Leadership Team, including the Chief Operating Officer, Chief Medical...
-
Floater Medical Assistant
5 days ago
Gaithersburg, United States Community Clinic Full timeAt CCI Health Services, our mission is to deliver high-quality accessible care to our community members, leading the way to a more equitable health care system for everyone. Our vision is a healthy and empowered community for generations to come. POSITION SUMMARY: The Floater Medical Assistant will have personal interest and/or experience in a clinical...