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Receptionist/Office Coordinator

3 months ago

Houston, United States Tricoast Homes Full time

Essential Duties And Responsibilities 

 

Reception 

 

  • Answer incoming phone calls and forward to appropriate person or department.  
  • Screen any potential buyer phone calls with the questionnaire provided  
  • Reach out to incoming leads to schedule appointments with our salespeople using the company scheduling system 
  • Take and deliver messages or transfer calls to voicemail when requested.  
  • Greet, assist, and direct all visitors, vendors, and service personnel to location, escort them to appropriate location or notify company personnel of visitor arrival, and offer refreshments.  
  • Review, sort and distribute all incoming and/or outgoing mail; prepare outgoing mail and deliver to the Post Office; prepare outgoing FedEx deliveries.  
  • If applicable, maintain parking validation cards and reconcile as required.  


Office Coordinator 

 

  • Provide general administrative support as needed such as: typing reports, documents, or correspondence; order and maintain office supplies; schedule conference room;as required; make copies; maintain files; coordinate meetings and order lunches; maintain kitchen including dishwasher, refrigerator, order and restock beverages, etc.  
  • Manage maintenance for office equipment including postage meter, fax machine, copiers, etc.  
  • May manage business calendars for meetings, appointments, calls, invitations, luncheons and travel, by anticipating needs, adjusting for conflicts, and ensuring all logistics (including materials, location, timing, etc.) Schedule meeting and make arrangements for meeting site; prepare meeting schedules; secure equipment, if required; notify attendees; schedule caterer and select menu; prepare materials, etc.  
  • May serve as a liaison with Property & Facilities regarding any building maintenance issues and coordination of repairs.  
  • Provide general administrative and project support as needed.  
  • May be required to handle cashiering duties which includes: recording checks received, maintaining a transmittal log, and transferring information to a remote system for electronic delivery to the bank.  
  • Perform other tasks as assigned by management.