Receptionist Coordinator

2 weeks ago


Houston, Texas, United States Trendsetter Engineering Inc Full time
Job Description

The Receptionist will serve as the primary point of contact for visitors, providing a warm and welcoming atmosphere. This role requires strong communication and interpersonal skills to effectively greet, direct, and assist guests.

Key Responsibilities:
  • Welcomes visitors by greeting them in person or on the telephone, answering or referring inquiries promptly and efficiently
  • Monitors visitor access and maintains security awareness
  • Signs in visitors by monitoring logbook; issues visitor badges and PPE, etc.
  • Coordinates meetings and organizes catering as needed
  • Schedules courier and mail services
  • Arranges cab/car service for guests as needed
  • Keeps supply areas organized and stocked by ordering supplies as needed
  • Maintains a safe and clean reception area by complying with company rules and procedures
  • Ensures general knowledge of employee office assignments and locations
  • Prepares and receives mail and deliveries
  • Sorts daily incoming mail
  • Schedules appointments and maintains calendar for meeting rooms
  • Processes expense reports for Executives, Directors, and Project Managers
  • Provides general administrative and clerical support such as filing, creating labels, etc.
  • Backs up other front desk personnel as needed
  • Be familiar with Company HSE policies and procedures
  • Share knowledge & best practice across the company
  • All other duties as assigned
Requirements:
  • 5-10 years of experience as receptionist or similar position
  • Ability to demonstrate initiative and assertiveness
  • Ability to plan and manage work in an efficient manner
  • Ability to work well under stress and time pressures
  • Ability to work independently or in a team environment
  • Professional personal presentation
  • Must be articulate and possess strong interpersonal and communications skills, both verbal and written
  • Detail oriented and well organized
  • Takes initiative and is reliable and flexible
  • Positive attitude and warm demeanor


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