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Executive Analyst II/Project Coordinator

2 months ago

Sacramento, United States 22nd Century Technologies Inc. Full time

Please find below the job details:

Position: Administrative Analyst II/Project Coordinator

Location: Sacramento, CA

Contract duration: Long term

Position type: Onsite

Job Description:

  • The Administrative Analyst II will assist with providing support for Board and Committee meeting including transcribing, preparing minutes and board correspondence.
  • Will provide general administrative support which includes greeting customers, set -up meetings, analyzing data, preparing reports, data entry, writing correspondence, formatting PPT presentations, contract administration and budget development and watering plants in common areas.

DISTINGUISHING CHARACTERISTICS

  • Positions at this level are fully competent and use judgment in interpreting and adapting guidelines such as policies, regulations, precedents, and work directions for application to specific cases or problems.
  • The decision regarding what needs to be done depends upon the analysis of the subject, phase, or issues involved in each assignment, and the chosen course of action may have to be selected from many alternatives, The work involves treating a variety of problems, questions, or situations in conformance with established criteria.
  • Prior experience in transcribing, preparing minutes is a must.

JOB DUTIES

  • Conducts research and analyses in a variety of areas; prepares written reports, presents findings and recommendations, and makes presentations.
  • Analyzes, prepares, and develops solicitations, contracts, and specifications.
  • Monitors project plans, tasks, work breakdown structures, cost estimates, budgets, schedule performance, deliverables, and resources.
  • Prepares assigned budget, monitors expenditures, documents and reports on variances, and prepares a variety of budget, financial, cash flow, and cost benefit analyses and reports.
  • Develops or enhances tools used in rate and financial analyses and budget management.
  • Performs construction bid and monitoring processes such as opening bids, reviewing documents, preparing notices of award, and generating reports.
  • May participate on a project team.

MINIMUM QUALIFICATIONS

  • Education and Experience: Bachelor's degree from an accredited college or university in a related field and four years relevant experience; or Master's degree from an accredited college or university in a related field and two years relevant experience; or four years as a MWD Administrative Assistant III.
  • Required Knowledge of: Principles, procedures, and practices of business management and analysis; budgeting and finance; financial tracking systems; contract development and administration; applicable federal, state and local laws, codes, and regulations; and current office technology and equipment.
  • Required Skills and Abilities to: Analyze budgetary, financial, procedural, and organizational issues; provide project management support; research, gather and compile data; prepare correspondence, documents, presentations and reports; develop and administer contracts; monitor budgets and utilize financial tracking systems; use applicable software applications; organize and prioritize work; train; use independent judgment and exercise discretion; problem solve; prioritize and multi-task; communicate clearly and concisely, both verbally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work independently and in a team environment; and operate current office equipment including computers and supporting applications.

Desires Experience Below:

  • A Bachelor’s degree from accredited college or university in a related field and 4 years of relevant experience; or Master’s degree from an accredited college or university in a related field and 2 years of relevant experience; or 4 years as a MWD Administrative Assistant III.
  • EXPERT KNOWLEDGE: MSOffice (Adobe, PPT and Excel).
  • KNOWLEDGE IN: analyzing data, preparing reports and SharePoint.
  • MUST HAVE: Transcribing and preparing minutes is a must.
  • Personable, Team Player, Flexible, Multitask and handles pressure well.
  • Detail orient, Organized, Strong Written and Verbal Communication skills a must.
  • Valid CA driver license.
  • Sacramento local.
  • No Cal PERS membership