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Project Coordinator I

3 months ago

Sacramento, United States Motion Recruitment Full time
Fully remote opportunity for a customer-focused Project Coordinator. The project coordinator prioritizes multiple tasks, collects documentation and adheres to tight deadlines. The ideal candidate should have customer facing experience, strong organizational skills, problem solving skills, solution-driven mindset, attention to detail, pharmaceutical experience is plus. Preference is for candidates who are reside or can work pacific time zone. 

Contract Duration: 6 months
Required Skills & Experience Strong customer service orientation. Clear understanding of budgeting process. Ability to act diplomatically in an international environment. A proven ability to work under pressure and meet tight deadlines. Exceptional project management skills, including the ability to manage multiple projects of various diverse scope Ability to communicate effectively both orally and in writing. Thorough knowledge and understanding of business principles, processes and technology. Good analytical, conceptual and problem solving skills to evaluate business problems and apply knowledge to identify appropriate solutions. Solid teamwork and interpersonal skills. Strong knowledge of computers to operative effectively with Word, Access and Outlook.
What You Will Be Doing

Daily Responsibilities Responsible for planning, implementing and evaluating the smooth organization and successful execution of assigned projects. Participates on project teams under the leadership of Project Managers. Initiates, analyzes and compares written quotes from vendors such as venues, editors, and duplication companies; assists in the selection of providers. Works with and supervises contracted vendors to optimize the execution of their services; keeps track of contractual obligations vendors in a timely manner and initiates payment. Works closely with Project Manager and business development staff for smooth transition of contacts, agreements and expectations with vendors. Maintains a detailed scheduled for each project of all essential activities and deadlines. Adapts details as necessary in the course of the preparation of the project and alerts Project Manager of changes. Coordinates with Project Manager to ensure the completion of project-specific requirements at the assignment meeting. Works with the association or sponsor when appropriate to coordinate activities conforming to rules and regulations under the direction of the Project Manager. Integrates documentation requirements in the planning process in order to ensure complete compliance with requirements and regulations. Sets up and completes project conference binder to archive all project information; sets up, monitors, and maintains accurate information in Events Pro Maintains and updates all pertinent data in appropriate project databases such as faculty, program(s), and budget information. Works with sponsors towards optimal execution of agreements; includes providing information on project specifics, services and obtains necessary documentation; requests, coordinates and orders exhibit equipment and services. Performs related duties as assigned.