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Executive Assistant

3 months ago

Miami, United States Ascendo Resources Full time

We are currently seeking an experienced and professional Executive Administrative Assistant to join a Financial Services firm in Miami. The ideal candidate will be a detail-oriented individual with a deep understanding of the hospitality industry, exceptional organizational skills, and the ability to manage a wide range of tasks. The Executive Administrative Assistant should possess exceptional interpersonal skills to ensure smooth operation and professional interactions.



RESPONSIBILITIES

  • Coordinate and manage complex schedules for executives, including scheduling meetings, appointments, and travel arrangements. Anticipate conflicts and proactively resolve scheduling issues.
  • Provide high-level administrative support, including drafting correspondence, preparing reports and presentations, and handling inquiries with professionalism and efficiency.
  • Serve as the primary point of contact for internal and external communications, including screening and directing phone calls, emails, and other correspondence.
  • Organize and facilitate meetings, including preparing agendas, taking minutes, and distributing relevant materials. Ensure that meetings run smoothly and follow up on action items as needed.
  • Coordinate travel logistics for executives, including booking flights, hotels, transportation, and managing travel itineraries. Ensure that travel plans align with business objectives and accommodate any special requirements.
  • Maintain accurate and up-to-date records, files, and databases. Handle sensitive and confidential information with discretion and confidentiality.
  • Assist with special projects and initiatives as assigned by executives, including research, analysis, and coordination with other team members.
  • Build and maintain positive relationships with internal and external stakeholders, including clients, vendors, and business partners. Serve as a representative of the executive team and the organization.




REQUIREMENTS

  • Bachelor's degree preferred, or equivalent combination of education and experience.
  • Proven experience as an executive assistant or similar role, supporting C-level executives in a fast-paced environment.
  • Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines effectively.
  • Strong attention to detail and accuracy in all work.
  • Excellent written and verbal communication skills, including proficiency in business correspondence and professional etiquette.
  • Proficiency in Microsoft Office Suite and other relevant software applications.
  • Discretion and trustworthiness when handling confidential information.
  • Flexibility and adaptability to changing priorities and responsibilities.
  • Positive attitude and willingness to take initiative.







Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.