Current jobs related to Administrative Specialist - Bellevue - Leibsohn & Company

  • Administrative Support Specialist

    1 week ago

    Bellevue, Washington, United States LHH Recruitment Solutions Full time

    Job OverviewLHH Recruitment Solutions is seeking an experienced Administrative Support Specialist to join our team in Bellevue, WA.This is a fantastic opportunity to work with a reputable company and advance your career in the Real Estate industry.Key Responsibilities:Provide administrative, operational, and customer service support to our Coldwell Banker...

  • Administrative Support Specialist

    2 weeks ago

    Bellevue, Washington, United States ZS Full time

    Job SummaryAs an Administrative Specialist at ZS, you will provide high-level administrative support to managers and teams, ensuring seamless day-to-day operations. Your expertise will be essential in managing calendars, coordinating travel, and preparing documents for client proposals and presentations. If you are a proactive self-starter with exceptional...

  • Administrative Coordinator

    4 weeks ago

    Bellevue, Washington, United States Puget Sound Energy Full time

    Job Title: Administrative SpecialistPuget Sound Energy is seeking a highly skilled Administrative Specialist to join our team. As an Administrative Specialist, you will provide analytical support to our Claims department, ensuring the smooth operation of our business.Key Responsibilities:Provide administrative support to the Claims team, including time...

  • Administrative Coordinator

    2 weeks ago

    Bellevue, Washington, United States ZS Full time

    About ZSZS is a dynamic and innovative management consulting and technology firm that empowers its employees to drive life-changing impact. Our company culture values diversity, equity, and inclusion, and we strive to create a workplace where everyone feels valued and supported.Job SummaryWe are seeking an experienced Administrative Specialist to join our...

  • Administrative Support Specialist

    2 weeks ago

    Bellevue, Washington, United States Gallagher Full time

    About Us Gallagher is a leading provider of insurance and risk management solutions. We are committed to helping our clients achieve their goals and protect their businesses. Job Summary We are seeking an Administrative Assistant to join our team in Bellevue, Washington. The successful candidate will provide administrative support to our team, including...

  • Administrative Support Specialist

    1 month ago

    Bellevue, Washington, United States Daikin Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our front desk operations. As a key member of our team, you will be responsible for managing calendars, coordinating meetings, and ensuring seamless communication with internal and external stakeholders.Key ResponsibilitiesProvide...

  • Leave and Benefits Administrator

    3 weeks ago

    Bellevue, Washington, United States Addison Group Full time

    Job Title: Leave and Benefits SpecialistJob Summary:We are seeking a highly skilled Leave and Benefits Specialist to join our team at Addison Group. The successful candidate will be responsible for managing all aspects of leave and benefits administration, ensuring a smooth process from initial leave request through to return-to-work.Key...

  • Administrative Support Specialist

    1 month ago

    Bellevue, Washington, United States Daikin Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide support for our assigned department. The successful candidate will be responsible for managing calendars, meetings, travel, correspondence, and budgets, as well as developing and preparing presentations and reports.Key ResponsibilitiesProvide complex and...

  • Administrative Support Specialist

    4 weeks ago

    Bellevue, Washington, United States Heritage Communities Full time

    Heritage Ridge Job OpportunityWe are seeking a highly organized and detail-oriented individual to join our team as a Receptionist. As a key member of our community, you will provide administrative support, maintain confidential records, and ensure the community office runs efficiently.Key Responsibilities:Provide administrative support to the community,...

  • Accounting Specialist

    2 weeks ago

    Bellevue, Washington, United States MOD Super Fast Pizza, LLC Full time

    Accounting SpecialistMOD Super Fast Pizza, LLC is seeking an experienced Accounting Specialist to join our team. As an Accounting Specialist, you will be responsible for general ledger entry, daily and monthly cash reconciliations, general and administrative accruals, and lease administration tasks.This role requires strong organizational skills, attention...

  • Administrative Assistant

    2 weeks ago

    Bellevue, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionLHH has a well-known client in Bellevue, WA who is looking for an Administrative Assistant on a contract opportunity! This is a great chance to get in with a reputable company and advance your career!  Title: Financial AnalystLocation: Bellevue WA 98004 – OnsitePay: $21.92/hr.Contract: 3 months contract to hireSchedule: M...

  • Administrative Support Specialist

    2 days ago

    Bellevue, Washington, United States Regency Pacific Full time

    We are seeking a skilled Receptionist to join our team at Regency Pacific Management, LLC. As a Receptionist, you will be responsible for providing exceptional customer service and support to our residents, customers, and visitors.Key Responsibilities:Answering inquiries and providing information to the general public, customers, and visitorsGreeting persons...

  • Payroll Specialist

    1 day ago

    Bellevue, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are in search of a Payroll Specialist for a client of ours in the Tech industry based in Bellevue, Washington. As a Payroll Specialist, you will be tasked with managing payroll for roughly 350 of employees, administering benefits, and taking on additional HR duties as needed. This role offers a long term contract employment...

  • Administrative Support Specialist

    3 days ago

    Bellevue, Washington, United States Career Group Full time

    Our client, a prestigious Venture Capital Firm, is seeking a highly skilled Front Desk Coordinator to join their Bellevue, WA office. In this role, you will provide exceptional support to the office, including administrative coverage, facility management, and event planning.Key Responsibilities:Provide a warm and welcoming experience for guests and...

  • Executive Support Specialist

    1 week ago

    Bellevue, Washington, United States Mudrasys Full time

    Job Summary:We are seeking a highly skilled and experienced Executive Support Specialist to join our team at Mudrasys. As an Executive Support Specialist, you will be responsible for providing administrative support to our executive team, including calendaring, meeting/event support, expense reports, approvals, and travel logistics.Key...

  • Senior Security Specialist

    1 month ago

    Bellevue, Washington, United States Amazon Full time

    Job Title: Senior Security SpecialistAmazon is seeking a highly skilled Senior Security Specialist to join our Kuiper Trust Services team. As a key member of our security organization, you will be responsible for designing and operating Public Key Infrastructure and Code Signing environments.About the RoleWe are looking for a seasoned security professional...

  • Office Support Specialist

    3 days ago

    Bellevue, Washington, United States Diamond Parking Full time

    Job SummaryAs an Office Support Specialist at Diamond Parking, you will be responsible for providing exceptional customer service, performing clerical and administrative tasks, and maintaining accurate records. This role requires strong communication skills, attention to detail, and the ability to work in a fast-paced environment.Key Responsibilities:Answer...

  • Sales Specialist

    2 days ago

    Bellevue, United States 24 Seven Talent Full time

    Our client, a rapidly growing high-end global skincare company, currently located in Bellevue, WA is hiring an Inside Sales and Customer Support Specialist. They focus on both Direct to Consumer and spa & medical aesthetics wholesale business.About the role:The Inside Sales and Customer Support Specialist coordinates administrative services through several...

  • Onsite IT Support Specialist II

    3 days ago

    Bellevue, Washington, United States Hma INC Full time

    About the Role:HMA is a leading health plan administrator seeking a skilled IT Support Specialist to join our team. As an onsite IT Support Specialist, you will play a critical role in providing technical support to our users, both remotely and in our corporate office.Key Responsibilities:Provide technical support for our users, including troubleshooting and...

  • Senior On-Site Service Specialist

    2 weeks ago

    Bellevue, Washington, United States Paladin Consulting Full time

    Job Title: Senior On-Site Service SpecialistWe are seeking a highly skilled and experienced Senior On-Site Service Specialist to join our team at Paladin Consulting. As a key member of our team, you will be responsible for providing exceptional service to our clients and ensuring the smooth operation of our on-site services.Key Responsibilities:Receive and...

Administrative Specialist

2 months ago

Bellevue, United States Leibsohn & Company Full time

Leibsohn & Company is a boutique brokerage firm based in Bellevue, WA with services covering the Greater Puget Sound Region. Based upon a foundation of integrity, knowledge, professionalism, and teamwork, Leibsohn & Company strives to provide cost-effective commercial real estate solutions to achieve client satisfaction and industry leadership.

 

The Administrative & Marketing Assistant works directly with the Director of Marketing to create, coordinate, and execute strategic marketing efforts while maintaining administrative support and general organizational, administrative upkeep around the office. The Administrative & Marketing Assistant supports all departments of the Leibsohn & Company and Leibsohn Wallin Management offices, including reception, office management, and assisting the brokers as necessary.

 

Administrative Duties

 

  • Setting a professional tone for the office by creating and maintaining a clean, well-kept and positive atmosphere.
  • Answering the phone and directing clients to the appropriate avenue for their specific needs, preparing mail, ordering and stocking supplies, tracking expenses, maintaining the reception desk and being a first impression for in-person guests.
  • Keep the kitchenette and fridge stocked, cleaned, and organized throughout the day.
  • Provide administrative support for legal documents, proposals, invoices, and other important documents – some of which may be confidential and require a high-level of professionalism,
  • Operate and troubleshoot office equipment such as the copier and fax machines, Comcast network, postage meter, etc.
  • Perform research for special projects, organize data and keep records, and other miscellaneous duties as needed for the office.

 

Marketing Duties

 

  • Organize, input, and maintain property listing data on varying digital listing platforms including CoStar, Loopnet, Crexi, CBA, Buildout, Commerical Edge, and more – while creating and implementing an elevated marketing strategy to enhance property marketing.
  • Utilize the Adobe Creative Cloud software and templates prepared in-house to produce and assemble marketing presentations, proposals, flyers, email campaigns, newsletters, printed marketing, enhance property photography, detail, or prepare floor plans, etc.
  • Use various mapping and demographic software applications to run reports and create retail maps, aerials, and presentations.
  • Prepare informational packages and design brochures for property tours.
  • Contribute ideas to improve the company website, email campaign strategy, and more and help carry out the execution of those ideas.
  • Design content and execute social media marketing strategies through LinkedIn, Instagram, Facebook, etc.
  • Prepare well-written and grammatically excellent copy to promote the company’s services via varying platforms including social media, presentations and brochures, property listing descriptions, legal documents, and agreements, and more.

 

This role is primarily administrative so you must have comfort in the daily administrative routine with a desire and drive to pursue excellence and make improvements. You have the freedom to make this role as creative and strategic as you are capable. We are looking for someone with steadfast confidence in their administrative capabilities who has the bonus skills of graphic design, copywriting, and marketing strategy.

 

Who You Are

 

  • You are self-motivated and able to work strategically both individually and, in a team, and have a knack for organization.
  • You are a coachable team-player who is self-motivated, dedicated to learning and problem-solving, an effective communicator, displays outstanding time-management, and works well in varying environments, including fast-paced with tight deadlines.
  • You communicate professionally and promptly and are highly accurate, attentive, and detail oriented. You provide professional phone and email etiquette (excellent oral and written skills).
  • You have a knack for creative problem solving and can both contribute ideas and execute results that will improve the strategic marketing and brand development of Leibsohn and Company.

 

Your Qualifications

 

  • Completed High School Diploma/GED or higher
  • Bachelor’s Degree or higher preferred
  • Local to the Seattle area and can work in-office on location in Bellevue 5 days per week (full work week, Monday-Friday)
  • Have completed 1+ year in administrative excellence
  • Bonus if you have completed 1+ year in Marketing

 

Your Skills & Experiences

 

  • Proficiency in MS Office Suite: Word, Excel, PowerPoint, etc.
  • Effective communication and writing skills for email and other varying client-facing messaging requirements
  • Experience or familiarity with CRE Listing Platforms or preparation/execution of legal documents preferred
  • Proven ability to multi-task with strong project-management skills
  • Strong customer service orientation
  • Personable, flexible, and willing to go the second mile on all aspects of the job, not just the fun tasks, including assisting other members of the team
  • Proficiency in Adobe Creative Suite software is preferred
  • Familiarity with Canva, Smartsheets, Constant Contact, and other creative solution tools
  • Proven skill at content creation and maintaining a marketing schedule for social media on LinkedIn, Twitter, Instagram, etc.

 

Essential Job Functions

 

  • You will work closely with our Director of Marketing to assist with general office needs.
  • You will work directly with different agents to assist them in their daily needs to execute the marketing and leasing/sale of their properties.
  • You will perform market research and provide up-to-date competitive market data.
  • You will input and organize listing, contact, and administrative data.
  • You will assist in preparing contracts and other agreements/documents necessary for completing successful leases/sales, as well as arrange documents for signing and filing.
  • You will maintain a property’s portfolio with up-to-date information via multiple listing sites, including Crexi, CoStar/Loopnet, CBA, Buildout, etc.
  • You will research online resources and databases and analyze their potential value-add to the company.
  • You will learn a lot, make expert connections, and be equipped for your career in CRE

 

Think you’re a good fit? We’d love to meet you & see how we’d be a good fit for one another. Apply today to join our team.

 

Leibsohn & Company provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law.