Administrative Assistant

1 month ago

Carlsbad, United States Ultimate Staffing Full time

Job Description:

The Office Administrator functions as the administrative and operations contact and support person for a busy Real Estate office. This position requires the ability to multi-task day-to-day activities, meet deadlines and supervise the support staff. This position will interface with all levels of personnel including sales staff, manager, corporate personnel, clients, and vendors. The Office Administrator works as a leader of the team to ensure smooth and efficient operations of the office to enable sales agents to maximize production. The OA must work independently with minimal supervision. Responsibilities that keep the office in compliance per Bureau of Real Estate (BRE) requirements are the highest priority.

Standard office environment requiring regular interaction with branch based personnel, real estate agents, external clients, and personnel at the Corporate office, branch offices, government buildings and associated meetings.

Job Duties:

  • LICENSING AND MEMBERSHIP
  • TRANSACTIONS
  • TRUST LOG & RECORD KEEPING
  • ACCOUNTING
  • FACILITIES MAINTENANCE
  • MARKETING AND ADVERTISING
  • CUSTOMER SERVICE / RETENTION
  • OTHER : Handles various other projects as requested, Attends weekly office sales meeting, Prepares office awards, Attends Office Administrator meetings and trainings as scheduled, Recruiting support and CRM management.

Job Qualifications: This individual must be able to perform each essential duty satisfactorily.

  • Reliable transportation
  • High school diploma required.
  • Office operations, real estate seminars and training sessions helpful.
  • Prior real estate, title, or escrow experience in an administrative capacity preferred.
  • Strong computer skills in Microsoft Office, especially Excel, Word and Outlook. Experience with the Internet, Google, Zipforms and MLS helpful.
  • Fluent speaking, reading and writing in English language - Strong communication and interpersonal skills.
  • Strong ability to prioritize duties and solve problems.
  • Must arrive to work and all business meetings on time - Able to work independently without daily supervision
  • Friendly, outgoing manner - enthusiastic, always communicates with a smile.
  • Professional - maintains a positive, poised manner. Respectful of others.


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

  • Administrative Assistant

    2 months ago

    Carlsbad, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionJob Summary: We are seeking a detail-oriented and organized Administrative Assistant. The ideal candidate will provide administrative support to ensure efficient operation of the office, assist in managing office tasks, and contribute to a positive work environment.Key Responsibilities:Answer and direct phone calls, taking...

  • Administrative Assistant

    2 months ago

    Carlsbad, United States Ultimate Staffing Full time

    Job Summary: We are seeking a detail-oriented and organized Administrative Assistant. The ideal candidate will provide administrative support to ensure efficient operation of the office, assist in managing office tasks, and contribute to a positive work environment. Key Responsibilities:Answer and direct phone calls, taking messages as necessary.Greet...

  • Administrative Assistant

    4 hours ago

    Carlsbad, United States Ultimate Staffing Full time

    Job Summary: We are seeking a detail-oriented and organized Administrative Assistant. The ideal candidate will provide administrative support to ensure efficient operation of the office, assist in managing office tasks, and contribute to a positive work environment. Key Responsibilities:Answer and direct phone calls, taking messages as necessary.Greet...

  • Administrative Assistant

    3 weeks ago

    Carlsbad, United States Staffmark Full time

    Looking for your next opportunity to showcase your administrative expertise? A leading real estate firm in Carlsbad, CA, is searching for an enthusiastic Administrative Assistant! If you excel in Microsoft Office, have outstanding customer service skills and a background in administration, then this role is tailored for you. Be part of a team where...

  • Administrative Assistant

    2 months ago

    Carlsbad, United States Staffmark Full time

    Looking for your next opportunity to showcase your administrative expertise? A leading real estate firm in Carlsbad, CA, is searching for an enthusiastic Administrative Assistant! If you excel in Microsoft Office, have outstanding customer service skills and a background in administration, then this role is tailored for you. Be part of a team where...

  • Administrative Assistant

    4 weeks ago

    Carlsbad, United States Staffmark Full time

    Looking for your next opportunity to showcase your administrative expertise? A leading real estate firm in Carlsbad, CA, is searching for an enthusiastic Administrative Assistant! If you excel in Microsoft Office, have outstanding customer service skills and a background in administration, then this role is tailored for you. Be part of a team where...

  • Administrative Assistant

    4 weeks ago

    Carlsbad, United States Airswift Full time

    Job Reference 1251667 Location CARLSBAD, New Mexico, United States Industry Oil & Gas - Onshore Oil Function Administration Job Type Contract Date Added November 22, 2024 Our client, a major Oil & Gas company is seeking an Administrative Assistant to support the HSE department in their facilities located in Carlsbad, NM for a 12 months contract...

  • Administrative Assistant

    1 month ago

    Carlsbad, United States Airswift Full time

    Job Reference 1251667 Location CARLSBAD, New Mexico, United States Industry Oil & Gas - Onshore Oil Function Administration Job Type Contract Date Added November 22, 2024 Our client, a major Oil & Gas company is seeking an Administrative Assistant to support the HSE department in their facilities located in Carlsbad, NM for a 12 months contract...

  • Administrative Assistant

    3 weeks ago

    Carlsbad, United States Airswift Full time

    Job Reference 1251667 Location CARLSBAD, New Mexico, United States Industry Oil & Gas - Onshore Oil Function Administration Job Type Contract Date Added November 22, 2024 Our client, a major Oil & Gas company is seeking an Administrative Assistant to support the HSE department in their facilities located in Carlsbad, NM for a 12 months contract...

  • Administrative Assistant

    1 month ago

    Carlsbad, United States Staffmark Group Full time

    Looking for your next opportunity to showcase your administrative expertise? A leading real estate firm in Carlsbad, CA, is searching for an enthusiastic Administrative Assistant! If you excel in Microsoft Office, have outstanding customer service skills and a background in administration, then this role is tailored for you. Be part of a team where...

  • Administrative Assistant

    2 months ago

    Carlsbad, United States Edgewater Technical Associates Full time

    Edgewater Technical Associates is seeking qualified candidates for an Administrative Assistant opportunity in Carlsbad, NM to support the Waste Isolation Pilot Plant (WIPP). Work Location: On-Site at WIPP The Waste Isolation Pilot Plant (WIPP) is the nation's only permanent nuclear waste repository for defense-generated transuranic (TRU) waste generated...

  • Administrative Assistant

    2 weeks ago

    Carlsbad, United States TalentPort Consulting Full time

    We are looking for an Administrative Assistant who likes to wear a lot of hats, support a professional team and offers the highest level of service.In this role you will provide a variety of office support services; assist with loanprocessing and real estate transactions and ensure a smooth, easeful andefficient office workflow. The ideal candidate will have...

  • Administrative Assistant

    2 months ago

    Carlsbad, United States K2 Staffing, LLC Full time

    Summary Our client is a high-growth, dynamic international travel agency with multiple locations, globally. Their Encinitas branch is in immediate need of an Administrative Assistant. This individual will be the first impression for their company, whether that is through a phone call or welcoming clients into the office. You are polite, outgoing and engaging...

  • Procurement Administrative Assistant

    2 days ago

    Carlsbad, New Mexico, United States RUGGED TRADE LLC Full time

    Rugged Trade LLC: A Growing Company in Eastern New MexicoWe are a family-owned business dedicated to providing quality work wear solutions to local communities. As a purchasing administrative assistant, you will play a vital role in supporting our growth and success.Salary Range: $15 per hour, based on industry standards and your qualificationsYour Key...

  • Administrative Assistant

    4 weeks ago

    Carlsbad, United States @WORK Full time

    Are you an administrator who has great customer service skills? Would you like to work for a company that offers 401 K and an onsite gym and room for growth? Apply now for an immediate hire!$13 - $15/ Hour. Responsibilities: - Submits patient claims Customer Service, Customer, Administrative Assistant, Assistant, Administrative, Insurance, Staffing, Retail

  • Administrative Assistant

    3 weeks ago

    Carlsbad, United States @WORK Full time

    Are you an administrator who has great customer service skills? Would you like to work for a company that offers 401 K and an onsite gym and room for growth? Apply now for an immediate hire!$13 - $15/ Hour. Responsibilities: - Submits patient claims Customer Service, Customer, Administrative Assistant, Assistant, Administrative, Insurance, Staffing, Retail...

  • Administrative Assistant

    3 weeks ago

    Carlsbad, United States Vuori, Inc Full time

    Company DescriptionVuori is re-defining what athletic apparel looks like: built to move and sweat in but designed with a casual aesthetic to transition into everyday life. We draw inspiration from an active coastal California lifestyle; an integration of fitness, creative expression, and life. We aim to inspire others to take on all aspects of their lives...

  • Administrative Assistant

    4 weeks ago

    Carlsbad, United States Vuori, Inc Full time

    Company DescriptionVuori is re-defining what athletic apparel looks like: built to move and sweat in but designed with a casual aesthetic to transition into everyday life. We draw inspiration from an active coastal California lifestyle; an integration of fitness, creative expression, and life. We aim to inspire others to take on all aspects of their lives...

  • Administrative Assistant

    4 weeks ago

    Carlsbad, New Mexico, United States Edgewater Technical Associates Full time

    About UsEdgewater Technical Associates is a professional services firm providing technical support to the U.S. Department of Energy and the commercial nuclear industry.Job OverviewWe are seeking an experienced Administrative Assistant to support our operations team at the Waste Isolation Pilot Plant in Carlsbad, NM.Key Responsibilities:Provide administrative...

  • Administrative Assistant

    2 weeks ago

    Carlsbad, United States Ultimate Staffing Full time

    Seeking a professional, outgoing, high attention to detail, team oriented Administrative Assistant who will be the first point of contact for all clients. This is a forward facing role, requiring a service centric individual who is able to manage multiple tasks and work with a sense of urgency to support customers and team. Meet and greet clients and...