Administrative Assistant

1 month ago


Carlsbad, United States Airswift Full time

Job Reference 1251667

Location CARLSBAD, New Mexico, United States

Industry Oil & Gas - Onshore Oil

Function Administration

Job Type Contract

Date Added November 22, 2024

Our client, a major Oil & Gas company is seeking an Administrative Assistant to support the HSE department in their facilities located in Carlsbad, NM for a 12 months contract (possible to extend).
Key Accountabilities

  • Supports HSE Supervisor and HSE organization.
  • Responsible for HSE data gathering (near miss, hazard id, stop works, and LSRV's)
  • Uses Intelex for information pertaining to incidents and audits.
  • Assist Industrial Hygiene with:
    • Employee Assessment Plan by collecting air and noise samples from personnel at field locations and entering results in Cority, the Industrial Hygiene and Occupational Health data management system.
    • Coordinate Permian Baseline Sampling Program and data entry into Cority
    • Monitors and processes information from "groups" throughout the year to update the Lower 48 annual SARA Report
    • Collaborate with the company's Medical to monitor the Permian Medical Surveillance Program; assist employees with completing exam packets, schedule exams.
    • Provides Lone Worker Program Support: Manage Blackline Equipment and Data Analytics and Trending reports.
    • Responsible for maintaining equipment Inventory and Service Program management for Respiratory Protection, Naturally Occurring Radioactive Materials (NORM) surveyors, and IH Equipment.
    • Perform additional IH Ad Hoc Data processing and submission under the direction of the IH Coordinator as required.
Required and Preferred Skills and Experience
  • Intermediate level, typically 3-5 years of experience.
  • Provides technical/functional and/or administrative support.
  • General working knowledge of specific systems, terminology and procedures used within the department.
  • Performs routine tasks.
  • Able to solve problems and make basic decisions.


  • Carlsbad, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionJob Summary: We are seeking a detail-oriented and organized Administrative Assistant. The ideal candidate will provide administrative support to ensure efficient operation of the office, assist in managing office tasks, and contribute to a positive work environment.Key Responsibilities:Answer and direct phone calls, taking...


  • Carlsbad, United States Ultimate Staffing Full time

    Job Summary: We are seeking a detail-oriented and organized Administrative Assistant. The ideal candidate will provide administrative support to ensure efficient operation of the office, assist in managing office tasks, and contribute to a positive work environment. Key Responsibilities:Answer and direct phone calls, taking messages as necessary.Greet...


  • Carlsbad, United States Staffmark Full time

    Looking for your next opportunity to showcase your administrative expertise? A leading real estate firm in Carlsbad, CA, is searching for an enthusiastic Administrative Assistant! If you excel in Microsoft Office, have outstanding customer service skills and a background in administration, then this role is tailored for you. Be part of a team where...


  • Carlsbad, United States Staffmark Full time

    Looking for your next opportunity to showcase your administrative expertise? A leading real estate firm in Carlsbad, CA, is searching for an enthusiastic Administrative Assistant! If you excel in Microsoft Office, have outstanding customer service skills and a background in administration, then this role is tailored for you. Be part of a team where...


  • Carlsbad, United States Staffmark Full time

    Looking for your next opportunity to showcase your administrative expertise? A leading real estate firm in Carlsbad, CA, is searching for an enthusiastic Administrative Assistant! If you excel in Microsoft Office, have outstanding customer service skills and a background in administration, then this role is tailored for you. Be part of a team where...


  • Carlsbad, United States Airswift Full time

    Job Reference 1251667 Location CARLSBAD, New Mexico, United States Industry Oil & Gas - Onshore Oil Function Administration Job Type Contract Date Added November 22, 2024 Our client, a major Oil & Gas company is seeking an Administrative Assistant to support the HSE department in their facilities located in Carlsbad, NM for a 12 months contract...


  • Carlsbad, United States Airswift Full time

    Job Reference 1251667 Location CARLSBAD, New Mexico, United States Industry Oil & Gas - Onshore Oil Function Administration Job Type Contract Date Added November 22, 2024 Our client, a major Oil & Gas company is seeking an Administrative Assistant to support the HSE department in their facilities located in Carlsbad, NM for a 12 months contract...


  • Carlsbad, United States Staffmark Group Full time

    Looking for your next opportunity to showcase your administrative expertise? A leading real estate firm in Carlsbad, CA, is searching for an enthusiastic Administrative Assistant! If you excel in Microsoft Office, have outstanding customer service skills and a background in administration, then this role is tailored for you. Be part of a team where...


  • Carlsbad, United States Edgewater Technical Associates Full time

    Edgewater Technical Associates is seeking qualified candidates for an Administrative Assistant opportunity in Carlsbad, NM to support the Waste Isolation Pilot Plant (WIPP). Work Location: On-Site at WIPP The Waste Isolation Pilot Plant (WIPP) is the nation's only permanent nuclear waste repository for defense-generated transuranic (TRU) waste generated...


  • Carlsbad, United States TalentPort Consulting Full time

    We are looking for an Administrative Assistant who likes to wear a lot of hats, support a professional team and offers the highest level of service.In this role you will provide a variety of office support services; assist with loanprocessing and real estate transactions and ensure a smooth, easeful andefficient office workflow. The ideal candidate will have...


  • Carlsbad, United States K2 Staffing, LLC Full time

    Summary Our client is a high-growth, dynamic international travel agency with multiple locations, globally. Their Encinitas branch is in immediate need of an Administrative Assistant. This individual will be the first impression for their company, whether that is through a phone call or welcoming clients into the office. You are polite, outgoing and engaging...


  • Carlsbad, New Mexico, United States RUGGED TRADE LLC Full time

    Rugged Trade LLC: A Growing Company in Eastern New MexicoWe are a family-owned business dedicated to providing quality work wear solutions to local communities. As a purchasing administrative assistant, you will play a vital role in supporting our growth and success.Salary Range: $15 per hour, based on industry standards and your qualificationsYour Key...


  • Carlsbad, United States @WORK Full time

    Are you an administrator who has great customer service skills? Would you like to work for a company that offers 401 K and an onsite gym and room for growth? Apply now for an immediate hire!$13 - $15/ Hour. Responsibilities: - Submits patient claims Customer Service, Customer, Administrative Assistant, Assistant, Administrative, Insurance, Staffing, Retail


  • Carlsbad, United States @WORK Full time

    Are you an administrator who has great customer service skills? Would you like to work for a company that offers 401 K and an onsite gym and room for growth? Apply now for an immediate hire!$13 - $15/ Hour. Responsibilities: - Submits patient claims Customer Service, Customer, Administrative Assistant, Assistant, Administrative, Insurance, Staffing, Retail...


  • Carlsbad, United States Vuori, Inc Full time

    Company DescriptionVuori is re-defining what athletic apparel looks like: built to move and sweat in but designed with a casual aesthetic to transition into everyday life. We draw inspiration from an active coastal California lifestyle; an integration of fitness, creative expression, and life. We aim to inspire others to take on all aspects of their lives...


  • Carlsbad, United States Vuori, Inc Full time

    Company DescriptionVuori is re-defining what athletic apparel looks like: built to move and sweat in but designed with a casual aesthetic to transition into everyday life. We draw inspiration from an active coastal California lifestyle; an integration of fitness, creative expression, and life. We aim to inspire others to take on all aspects of their lives...


  • Carlsbad, New Mexico, United States Edgewater Technical Associates Full time

    About UsEdgewater Technical Associates is a professional services firm providing technical support to the U.S. Department of Energy and the commercial nuclear industry.Job OverviewWe are seeking an experienced Administrative Assistant to support our operations team at the Waste Isolation Pilot Plant in Carlsbad, NM.Key Responsibilities:Provide administrative...


  • Carlsbad, United States Ultimate Staffing Full time

    Seeking a professional, outgoing, high attention to detail, team oriented Administrative Assistant who will be the first point of contact for all clients. This is a forward facing role, requiring a service centric individual who is able to manage multiple tasks and work with a sense of urgency to support customers and team. Meet and greet clients and...


  • Carlsbad, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionSeeking a professional, outgoing, high attention to detail, team oriented Administrative Assistant who will be the first point of contact for all clients. This is a forward facing role, requiring a service centric individual who is able to manage multiple tasks and work with a sense of urgency to support customers and team.Meet...


  • Carlsbad, United States Adams & Martin Group Full time

    We are seeking a skilled Civil Litigation Administrative Assistant to join our dynamic legal team at Adams & Martin Group. As a key member of our team, you will have the opportunity to work on challenging cases and develop your skills in civil litigation.Responsibilities:Manage calendars and ensure compliance with court deadlines.Prepare and format legal...