Administrative Assistant

1 week ago

Carlsbad, United States Vuori, Inc Full time
Company Description

Vuori is re-defining what athletic apparel looks like: built to move and sweat in but designed with a casual aesthetic to transition into everyday life. We draw inspiration from an active coastal California lifestyle; an integration of fitness, creative expression, and life. We aim to inspire others to take on all aspects of their lives with clarity, enthusiasm, and purpose...while having a lot of fun along the way. Working at Vuori, our goal is to create something special together. Our foundation and success are made possible thanks to incredible people, thriving culture, and an inspirational community.

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to support four members of our Leadership Team. As a key member of our growing Leadership Support Team, you will be primarily responsible for coordinating day-to-day schedules and scheduling appointments for multiple leaders. The ideal candidate will possess an enthusiastic work ethic, strong attention to detail, and a commitment to building strong professional relationships. This role requires a proactive individual who is passionate about Vuori's mission and dedicated to contributing to a collaborative and dynamic work environment.

Qualifications

What you'll get to do:
  • Proactively maintain calendars and daily schedules for four members of our Leadership Team
  • May be responsible for travel arrangements and expense management.
  • May be responsible for logistics of department level team events.
  • Prioritize internal and external requests to ensure optimal time management and productivity
  • Work collaboratively with Vuori's Leadership Support Team to schedule cross-functional meetings, ensuring alignment with Vuori's business priorities and facilitating effective communication across departments.
  • Develop and maintain strong professional relationships with internal and external stakeholders, fostering a collaborative and supportive work environment.
  • Handle sensitive information with the utmost discretion and confidentiality, maintaining professionalism in all interactions.

Who you are:
  • 5+ years' experience as an Administrative Assistant.
  • Bachelor's degree or equivalent experience preferred.
  • Experience supporting multiple Vice-President or Sr. Vice-President level leaders preferred.
  • Exceptional organizational skills with a strong attention to detail.
  • Demonstrated ability to adapt and remain flexible.
  • Strong intellectual curiosity with a proactive approach to problem-solving and continuous improvement.
  • Excellent time management skills and ability to prioritize tasks effectively.
  • Strong verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with other office software and technology.
  • Strong interpersonal skills and the ability to build positive relationships with colleagues, clients, and stakeholders.
  • Experience in coordinating and managing complex schedules and logistics.
  • Demonstrated ability to manage multiple tasks and projects simultaneously.
  • Attention to detail in preparing documents, reports, and presentations.
  • Problem-solving mindset with the ability to anticipate needs and offer solutions.
  • Ability to work collaboratively as part of a team and support colleagues as needed.
  • High level of professionalism and a positive attitude.
  • Strong customer service orientation and ability to maintain a professional demeanor in all interactions.

Additional Information

Our investment in you:

At Vuori, we're proud to offer the following to our employees:
  • Health Insurance
  • Savings and Retirement Plan
  • Employee Assistance Program
  • Generous Vuori Discount & Industry Perks
  • Paid Time Off
  • Wellness & Fitness benefits

The salary range for this role is $31 per hour - $33 per hour.

Vuori is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

All your information will be kept confidential according to EEO guidelines.

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