Project Specialist
3 weeks ago
LHH is seeking a highly organized and detail-oriented Project Specialist to join our clients team on a contract basis. This is a hybrid position, 2-3 days in office each week. The contract is expected to convert into a permanent role.
The Project Specialist will play a pivotal role in supporting our project management team to ensure projects are executed efficiently, on time, and within budget. This role requires strong communication skills, exceptional multitasking abilities, and a proactive approach to problem-solving.
Responsibilities:
- Project Documentation: Assist in the creation, maintenance, and organization of project documentation, including project plans, schedules, budgets, and status reports.
- Communication: Facilitate communication between project team members, clients, and stakeholders by scheduling meetings, drafting correspondence, and distributing relevant project information.
- Resource Management: Coordinate with internal teams to ensure resources are allocated effectively and that project tasks are completed according to schedule.
- Risk Management: Assist in identifying project risks and implementing mitigation strategies to minimize disruptions and ensure project success.
- Quality Assurance: Support the implementation of quality assurance processes to maintain high standards of project delivery and customer satisfaction.
- Administrative Support: Provide administrative support to the project management team, including managing calendars, scheduling appointments, and organizing travel arrangements.
- Continuous Improvement: Participate in post-project reviews and contribute ideas for process improvements and best practices.
Qualifications:
- Bachelor's degree in Business Administration, Project Management, or related field.
- Proven experience 2-3 years working in a project coordination or administrative role, preferably in a fast-paced environment.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Excellent communication skills, both verbal and written, with the ability to interact professionally with diverse stakeholders.
- Proficiency in project management software/tools (e.g., Microsoft Project, Asana, Trello) and Microsoft Office Suite.
- A proactive and adaptable attitude with a willingness to take initiative and solve problems independently.
- Certification in project management (e.g., CAPM, PMP) is a plus.
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