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Legal Executive Assistant

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New York, United States The Goodkind Group, LLC Full time

The NY office of a global law firm has a need for a Legal Executive Assistant for their Intellectual Property Practice Group. The role will involve complex patent, copyright, and trademark litigation. This position will provide legal administrative support to 5 - 6 lawyers in a highly collaborative working environment.


Responsibilities

  • Prepare, edit, and proofread legal briefs, memoranda, correspondence, and documents, including but not limited to license agreements, joint venture agreements, and non-disclosure agreements, as well as other business contracts
  • Prepare complex and confidential documents and presentations
  • Assist with electronic and paper court filings. Prepare and transmit Assignments, Declarations, and Power of Attorney documents
  • Billing - reviewing pro formas, prepare cover letters on client invoices, open matters and follow up with vendors on invoice matters
  • Report USPTO and foreign trademark office communications to clients
  • Conduct status check on active foreign trademarks, including communications with foreign associates
  • Maintain attorney calendar and coordinate attendance at conference calls and meetings
  • Handle confidential information as necessary
  • Maintain lawyers’ contacts lists in Outlook and InterAction
  • Assist with attorney’s time entry, expense reports and budget spreadsheets


Experience & Qualifications

  • 5 years+ of Legal Administrative Assistant experience in a mid- to large-size law firm supporting Litigation Attorneys
  • Patent, copyright, and trademark litigation experience preferred
  • Bachelor’s degree is a plus
  • Great written and oral communication skills and the ability to communicate directly with clients providing a high level of client service
  • Exceptional organizational skills, attention to detail, ability to prioritize, work independently and multi-task Ability to work in a high-volume environment
  • Excellent computer skills and Advanced knowledge of MS Word, Excel, PowerPoint and Outlook; ability to learn and quickly become proficient in new computer software programs