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Intellectual Property Legal Assistant

3 months ago

Seattle, United States The Phoenix Group Full time

Responsibilities:

  • Schedule telephone interviews between attorneys and USPTO Examiners.
  • If requested by an attorney, answer telephone and gives information to callers and routes call to appropriate individual, takes messages and places outgoing calls.
  • Electronically file correspondence, including emails, and other documents and records into NetDocs.
  • Maintain attorneys' client contact information.
  • Assist with opening and closing of client matters and prepare engagement letters.
  • Review and edit billing proformas. This includes working with the assigned billing specialist to prepare client invoices, create cover letters, and send client invoices.
  • Maintain and create spreadsheets to track client annual invoice totals.
  • Enter attorney time into time entry system, Intapp Time.
  • Draft, revise, edit and proofread documents.
  • Set-up and maintain hard copy files for client matters, if requested.
  • Schedule various events and meetings to include coordinating travel arrangements, reserving internal conference rooms, and reserving guest offices (across all offices).
  • If requested by an attorney, maintain attorney calendar to include informal docketing and scheduling.
  • Enroll attorneys in CLE courses and assist with CLE questions and recording.
  • Complete annual bar dues and professional membership renewals.
  • Process timely expense reimbursements through ChromeRiver.
  • Back up other secretaries during planned and unplanned secretary absences.
  • Other duties as requested and assigned.



The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.