Legal Executive Administrative Assistan

Found in: Appcast Linkedin GBL C2 - 2 weeks ago

Chicago, United States Alpha Staffing and Recruiting Full time

A rapidly growing law firm based in Chicago, founded by experienced partners from leading international firms is looking to add an Executive Administrative Assistant.

With a team of over 50 attorneys, the company offers top-tier legal services grounded in their core values of humility, respect, collaboration, partnership, and innovation. Their diverse clientele includes private equity firms, founders, family offices, and public companies, and we excel in handling sophisticated legal matters with dedication and expertise.


Position Overview:

We're hiring a full-time Executive Assistant to support our Senior Partners. This role demands professionalism, proactivity, and top-notch organizational skills. The ideal candidate will excel in communication and multitasking in a fast-paced environment, embodying our firm's mission of prioritizing support and collaboration.


Duties/Responsibilities:

  • Manage Partners' schedules, coordinating client meetings, prospective client intake, and resolving scheduling conflicts.
  • Assist in drafting and preparing various documents including memos, client pitch decks, reports, and legal documents.
  • Handle clerical tasks such as scanning, photocopying, and filing documents.
  • Prepare for meetings by organizing materials and assisting with logistics.
  • Greet clients and visitors as needed, providing a professional and welcoming environment.
  • Record minutes from meetings accurately and follow up on action items.
  • Arrange travel and accommodations for executives, including flights, cars, hotels, and reservations.
  • Support in planning and coordinating Firm events and activities.
  • Assist with special projects as assigned.


Required Skills/Abilities:

  • Proficiency in MS Office suite; ability to quickly learn new software.
  • Strong organizational and time management skills with a proven ability to meet deadlines.
  • Proactive problem-solving skills and ability to adapt to a rapidly changing environment.
  • Exceptional attention to detail and ability to handle confidential information with discretion.
  • Professional verbal and written communication skills.


Education and Experience:

  • High school diploma required; bachelor's degree preferred or equivalent work experience.
  • Proven experience as an executive assistant or in relevant administrative support roles 6+ years of experience.


Offers a competitive benefits package.

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