Legal Secretary

2 weeks ago

Chicago, United States City of Chicago Full time

**Job Number**:397776**

**Description**

BID/JOB ANNOUNCEMENT
- LEGAL SECRETARY
- Chicago Department of Law (DOL)

**Collections, Ownership, & Administrative Litigation Division**

**Number of Positions: 1**

**These positions are open to the general public and to all current city employees covered under the terms of the City's collective bargaining agreement with the AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME) - (BARGAINING UNIT #01, 03, 04, 05)**. **Only employees currently in City job titles in this bargaining unit are eligible to bid.**

**BID INSTRUCTIONS**:
**AND**

**1.** **Check the box on your profile titled “Currently employed by the City of Chicago”.**

**2.** **Enter your employee ID (located on your pay stub labeled ‘payee/employee number’).**

**3. Select your correct bargaining unit.**

**FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION**

Under general supervision, performs specialized and confidential administrative and secretarial support to attorneys in the Collections, Ownership, & Administrative Litigation (COAL) Division, and performs related duties as required.

**ESSENTIAL DUTIES**
- Schedules meetings and maintains the supervisor’s appointment calendar.
- Screens office visitors and telephone calls, takes messages and responds to inquiries and complaints forwarded to the supervisor’s office.
- Uses word processing, spreadsheet, and related desktop software to format and generate a variety of complex legal documents and correspondence including briefs, summonses, and forms.
- Creates and maintains databases to track pending cases and assignments.
- Proofreads and edits legal documents for grammatical, spelling, and formatting errors.
- Relays supervisor’s directives to staff and ensures their execution for efficiency of work operations.
- Works on special projects and handles special assignments, as required.
- Prepares statistical and work activity reports on unit operations.
- Maintains supervisor’s legal, confidential, and administrative files.
- Additional duties may be required for this position._

**NOTE: RESUMES, CERTIFICATES, AND DRIVER’S LICENSE MUST BE SUBMITTED AT TIME OF **APPLICATION WHERE APPLICABLE**.**

***

**Location**: 121 N. LaSalle, Room 400

Chicago, IL 60602

**Days**:Monday-Friday

**Hours**:8:30 a.m. to 4:30 p.m.

**Salary: $**58,956**/Annually**

**Application Period**:4-25-24 to 5-9-24**

**THIS POSITION IS IN THE CAREER SERVICE**

**Qualifications**

Ø Three years of work experience in operating personal computer equipment, preferably in a law office, **or** an equivalent combination of training and experience.

**Licensure, Certification, or Other Qualifications**
- Ø Typing at a skill level of **50 words per minute** is **required**.

**Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.**

**Educational & Employment Verification**:

- Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. **If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.**

**_ NOTE:_** **_You must provide your transcripts or diploma at the time of processing when applicable. _**

**_NOTE:_**_ _**_You must provide your valid U.S. driver's license at time of processing_**_._**

**SELECTION REQUIREMENTS**
- Previous experience providing administrative support in a law firm or legal setting.
- Previous experience creating and maintaining spreadsheets to track pending assignments.
- Previous experience organizing and maintaining confidential and administrative files.
- Previous experience scheduling meetings and maintaining the supervisor’s calendar.
- Proficient in Microsoft Office, including Word, Excel, and Outlook.

**ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.**

**The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.**

***Department of Human Resources**

***City of Chicago**
- Brandon Johnson, Mayor

**Applications for this position will be accepted until 11:59 pm C.S.T. on **5-9-24**.**

**Job Posting**: Apr 25, 2024, 8:02:08 AM | **Closing Date (Period for Applying) - External**: May 9, 2024, 11:59:00 PM

**BU**: 01 | **Salary**: $58,956/Annually **Pay Basis**:Yearly

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