Executive Assistant

3 weeks ago

Chicago, United States The Equus Group Full time

Company Overview:

Our financial services client is seeking a highly skilled and organized Executive Assistant to support our executive team in managing day-to-day operations, coordinating projects, and ensuring seamless communication across departments. The ideal candidate will have previous experience providing administrative support at a senior level, possess exceptional multitasking abilities, and demonstrate a proactive and resourceful approach to problem-solving. This person will be in the office 4 to 5 days a week - the office is in downtown Chicago.


Key Responsibilities:

· Manage and maintain executives' schedules, including arranging meetings, conferences, and travel itineraries.

· Act as the primary point of contact between executives and internal/external stakeholders, demonstrating professionalism and confidentiality in all interactions.

· Prepare and edit correspondence, presentations, reports, and other documents as needed.

· Coordinate and prioritize multiple tasks and projects simultaneously, ensuring deadlines are met and objectives are achieved.

· Conduct research and gather information to support decision-making and strategic initiatives.

· Assist in planning and executing company events, meetings, and special projects.

· Handle sensitive and confidential information with discretion and integrity.

· Collaborate with other administrative staff to streamline processes and improve efficiency across the organization.

· Provide general administrative support, such as managing office supplies, processing expenses, and handling incoming calls and emails.


Qualifications:

· Bachelor's degree in Business Administration, Finance, or related field preferred.

· Proven experience as an Executive Assistant or similar role supporting senior executives in a fast-paced environment.

· Strong organizational and time management skills, with the ability to prioritize tasks effectively.

· Excellent communication skills, both written and verbal, with a keen attention to detail.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

· Ability to maintain a high level of professionalism and confidentiality.

· Flexibility and adaptability to changing priorities and deadlines.

· Experience in the financial services industry is a plus but not required.


The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.

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