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Office Manager

2 months ago

Dayton, United States The Rucks Group, LLC Full time

We are seeking an individual to fill the role of Office Manager. Reporting to the President/CEO of the organization, this individual will play a critical role in the firm's growth by working independently on a variety of the firm's accounting tasks such as account receivables, account payables, payroll processing, and finalizations of the firm's contracts as well as managing the day-to-day HR and office administration of the firm.


The successful candidate for the Office Manager role will need to be self-directed, analytical, and good at managing different tasks and priorities at any given time. Moreover, they will be proactive in identifying issues and presenting corresponding solutions to leadership without hesitation.


Finance/Accounting Responsibilities

  • Handles accounts payable and receivable, which includes managing invoicing and payment processing tasks.
  • Conducts general financial data entry ensuring reconciliation of accounts is accurate.
  • Handles all financial data and information in a confidential and secure manner.
  • Demonstrates high ethical standards at all times.
  • Manages all aspects of payroll ensuring employees receive accurate and timely pay through data entry, processing hours, and distributing checks.
  • Develops and oversees client invoicing in collaboration primarily with leadership, and the team as needed
  • Identifies and proactively raises awareness of any issues related to accounting, budgeting, financial, or related matters to leadership.
  • Prepares monthly and annual financial statements along with supporting schedules is support of external accounting firm.
  • Works closely with external accounting firm in support of quarterly, year-end, and ad hoc tax filings.
  • Works collaboratively with other team members as needed.
  • Reflects The RucksGroup’s core values.


Administration Responsibilities

  • Provides administrative support primarily to leadership, and the team as assigned.
  • Supports planning, execution, and management of internal and external company events.
  • Coordinates work by vendors in support business operations (information technology, office supplies and equipment, similar).
  • Assists with HR duties as assigned such as benefits enrollment, annual benefits management, and employee onboarding/offboarding.


Requirements

  • Bachelor's degree in finance or accounting, or related field is required.
  • A minimum of 5 to 8 years of office management experience in a professional services or related for-profit organization.
  • Experience with federal grant management is a plus but not a requirement.
  • Excellent critical-thinking and analytical skills.
  • A strong attention to detail is a must.
  • Proficiency in QuickBooks or related accounting software and the Microsoft Office Suite is essential.
  • Strong organizational and time management skills.
  • Attention to detail and accuracy in financial record-keeping is required.
  • The ability to prioritize tasks and work independently is key to success in this position.
  • A criminal background check is required.


Compensation & Benefits

  • Competitive compensation package with pay commensurate with education and experience.
  • Professional Development Opportunities
  • Health Benefits
  • Paid Time Off (PTO)
  • Retirement Contributions
  • Hybrid Work Arrangements