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Head of Finance And Administration

4 months ago

Jacksonville, United States Federal Eastern International Full time

Summary of Position:

The Head of Finance & Administration oversees the company’s related functions including directing and managing financial control, financial and accounting operations, and company and human resources administration in order to support the company’s short and long-term goals. The position reports to the acting CFO of the company and supervises a team that’s responsible for financial management/ reporting, AP/AR, collections and functions such as Human Resources administration and office management.


Position Responsibilities


Financial Management: 70%

  • Provide hands on financial leadership for the organization and be responsible for the entire range of financial management, from daily operations to annual reporting and planning.
  • Prepare routine profit/loss, balance sheet and cash flow financial statements. Monitor, interpret and report financial results of the company each month, quarter and annually. Serve as company’s financial fact holder, providing both routine and ad-hoc reports as necessary. Create and maintain excellent financial controls, policies and procedures and recommends areas for process improvement.
  • Oversees the daily activities of the accounting department, ensuring accurate and timely performance in the AR/AP and collections functions. Leads, mentors and coaches the accounting department. Responsible for team structure, individual professional development, and recruitment. 
  • Coordinate the preparation of the company’s annual financial reporting, utilizing the company’s external CPA for preparation and submission of federal and state tax reporting. Oversees business registration information, tax exemptions, and other tax and regulatory compliance reporting requirements.
  • Ensure efficient functioning and documentation for all financial systems including receipts, disbursements, billing, bookkeeping, budgeting and accounting.
  • Communicates regularly with internal team members across multiple departments including sales, purchasing, IT and general management. Externally, liaises regularly with the company’s banking and financial institutions, insurance carriers and supplier and customer finance and accounting departments. 
  • Leads the development of financial reporting tools (FP&A), analysis ensuring the company has the necessary information for tactical and strategic decisions.


Administration: 15%

  • Oversee office operations and matters relating to facilities, including property leases, required company insurance, and any company projects with external consultants or suppliers. 
  • Negotiate/manage project-related contracts with consultants, contractors and suppliers.
  • Liaise with IT as the finance point of contact for finance related IT requirements. 
  • Provides financial leadership for company initiatives and projects.


Human Resources Administration: 15%

  • Oversee payroll administration, benefits and retirement plan programs and reports out on program performance. 
  • Oversee compensation administration and new employee on-boarding. 
  • Advise and counsel staff on personnel policies and procedures including compensation, recruitment and performance.
  • Oversee administration of employee-related insurance, as well as retirement and medical programs.


Qualifications:

Education: A bachelor’s degree in business, finance or accounting, an advanced degree is desirable.


Experience: 6-10 years of experience working directly in and/or leading a finance and administration function, preferably within a distribution company. Thorough knowledge of core finance and accounting functions is mandatory. Knowledge of ERP systems, and PC applications including all Microsoft Office products with Excel and spreadsheet at an advanced level. 


Leadership and Management: Capacity for managing and leading people; ability to connect to staff both individually and in teams; responsive and action oriented with strong problem solving skills; the capacity to enforce accountability and a strong commitment to follow-through. Proven ability to drive and manage change with the skillset to serve as a coach and a mentor.


Organizational Development: Growth and process improvement mindset is a must with strong managerial and organizational skills to manage a continuous flow of requests from various departments. 


Strategic Vision: Ability to think strategically, anticipate future consequences and trends and incorporate them into the organizational planning. Understands technology and advocates for its use to improve efficiency and service delivery.


Human Resources/ General Administration: Experience with the administration of various HR policies and benefits platforms, as well as general insurance matters.


This position is located at our downtown Jacksonville, FL headquarters office. We offer competitive employment terms and offer benefits such as:

-       Optional health, dental, and vision insurance

-       401(k) retirement plan

-       Paid time off (PTO)

-       Flexible hours

-       Remote work options


Learn more about our companies www.fedeastintl.com and www.srtsupply.com.