Office Manager

6 days ago


Oakland, United States Nadia Yakoob & Associates Full time

Company Description

Nadia Yakoob & Associates is a boutique immigration law firm located in Oakland, CA. Our team is dedicated to assisting individuals with their immigration needs, whether for work, family, or personal reasons. With a focus on temporary and permanent visas, family-based immigration, asylum, and citizenship, we offer both expertise and empathy to navigate the complexities of U.S. immigration law.


Role Description and Job Duties

This is a full-time hybrid role for an Office Manager at Nadia Yakoob & Associates. The Office Manager will be responsible for handling HR, payroll, accounting, and day-to-day operations of our firm. 


We need a proactive, detail-oriented professional who likes numbers and workflows to help with the following job duties:


  • Help with hiring (reviewing resumes, scheduling interviews, and communicating with applicants). 
  • Onboarding of new hires (payroll, employment verification, background check, schedule trainings). 
  • Prepare payroll and travel reimbursements through Gusto and track PTO and sick leave.  
  • Manage our 401k plan, including contribution rates, payroll totals, etc. 
  • Order supplies and manage annual tech subscriptions
  • Generate and send invoices to clients through Quickbooks, and record payment.
  • Submit month-end accruals for larger clients.
  • Coordinate with bookkeeper re: invoices
  • Run regular reports in our case management software to make sure all cases have necessary follow-up tasks scheduled and meet with team members to discuss active case matters.
  • Help with event planning, including annual team retreat and outreach events. 



Qualifications

  • Communication and Customer Service skills
  • Administrative Assistance and Office Administration skills
  • Knowledge of office equipment
  • Excellent organizational and multitasking abilities
  • Proficiency in Google Suite and Quickbooks
  • Strong attention to detail
  • Previous experience in a law firm or immigration-related field is a plus
  • Associate's or Bachelor's degree in Business Administration or related field


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