Executive Administrative Assistant for Corporate Office

2 weeks ago

Columbus, United States Central Point Partners Full time

Mortgage Company

Columbus OH

Work onsite 5 days per week- E. Broad St. Columbus, OH 43215

Needed ASAP

Contract to Hire

Must work on W2

Must be local to the Columbus OH area to apply

Must be able to pass a background, drug and credit check


Administrative Assistant for Corporate office- Executive Team Support


What You’ll Need:

High school diploma or equivalent required

Positive and upbeat personality

Comfortable with being the main points of contact for coordination at the Corporate office

Expert with managing multiple Outlook calendars, email boxes, phone lines, incoming and outgoing mail and supporting different departments with various requests

High level of emotional intelligence, personal accountability, and self-awareness while interacting with all levels of the organization

Enjoy working at an in-office setting

Superior organizational, task management, and self-management skills and strategies

Highly skilled in Microsoft Office

Ability to quickly pivot as tasks and situations arise

Ability to learn new systems and software


About the Role:

The Administrative Assistant is responsible for providing exceptional administrative support to our Executive team. The Administrative Assistant manages administrative responsibilities for the Corporate office. They will also assist the Human Resources team in carrying out various programs and procedures for all company employees.

Candidate must be able to work from our Columbus, OH office five days per week.

What You'll Do:

Corporate Building Functions:

  • Meet and greet visitors and guests, ensuring proper check-in and escort procedures are followed
  • Answer, screen and take messages of phone calls for multiple lines
  • Manage and distribute incoming and outgoing mail and packages for various departments
  • Monitor and coordinate vendors for equipment needing routine maintenance
  • Track and order supplies and office refreshments

Executive Team Support:

  • Support executive team by handling a wide variety of administrative functions of the office
  • Provide calendar and meeting management using Outlook
  • Manage expense reimbursements using Certify
  • Complete purchasing for various departments
  • Arrange travel and hotel bookings
  • Reconcile Corporate credit card receipts using Comdata
  • Provide meeting management support and coordinate ordering and delivering lunches
  • Draft, file, scan and organize documents and forms

Human Resources Team Support:

  • Act as first-line of support and utilize different resources to respond to calls and emails for HR
  • Distribute calls and emails to appropriate team members
  • Support employee appreciation programs
  • Work with committee to coordinate and schedule company events
  • Coordinate and schedule certain company meetings to ensure events run smoothly
  • Complete and submit verifications of employment
  • Complete and assist with regular HR and vendor audits
  • Act as a backup for processes performed by fellow administrators
  • Create Standard Operating Procedures
  • Manage all incoming and outgoing mail and packages
  • Keep all floors stocked and organized with various supplies
  • Attend all Midland tenant meetings
  • Assist management with administrative tasks such as tracking and compiling information of interest
  • Provide confidential and day-to-day administrative support
  • Prepare various reports
  • Other duties as assigned

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