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Japanese-English Executive Administrative Specialist

2 months ago

Columbus, Ohio, United States Activ8 Recruitment & Solutions Full time

An esteemed global automotive components manufacturer is in search of a Bilingual Japanese / English Executive Administrative Specialist to provide essential support to their executive team. This role entails delivering comprehensive administrative and secretarial assistance to senior management. Candidates should possess a minimum of 3 years of experience in executive support within an international corporation, along with native-level proficiency in both Japanese and English. This is a full-time, on-site position that offers a competitive benefits package.

Key Responsibilities:

  • Deliver administrative and secretarial support to senior management and the leadership team.
  • Oversee the scheduling and management of executives' calendars, including arranging appointments and coordinating meetings.
  • Organize travel arrangements (both domestic and international) and manage travel itineraries.
  • Handle incoming communications via phone and email, responding professionally in both English and Japanese, and reporting to executives.
  • Maintain organization of emails, documents, and files.
  • Draft business correspondence and other documents in English and Japanese.
  • Assist with basic accounting tasks, including bookkeeping and expense reporting in collaboration with the Accounting department.
  • Prepare monthly expense reports.
  • Execute additional tasks as required to support executives.

Qualifications:

  • At least 2 years of experience in executive assistance and secretarial roles, preferably within a global corporation.
  • Fluency in Japanese, with the ability to read, write, and speak at a native level.
  • Familiarity with quality management or process control is highly advantageous.
  • Proficient in Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook.
  • Strong computer, analytical, and data management skills.
  • Ability to manage multiple tasks and work both independently and collaboratively.
  • Detail-oriented with excellent organizational and time management skills.
  • Exceptional interpersonal communication skills and professional demeanor.
  • Physical requirements may include sitting, standing, walking, lifting up to 10 pounds, climbing stairs, and using hands for various tasks.

Note: We only accept applications directly from candidates and do not consider submissions from third-party agencies or recruiters.

About Activ8 Recruitment & Solutions: With over 20 years of experience, Activ8 Recruitment & Solutions has established itself as a leading recruitment firm in North America, specializing in connecting qualified candidates with Japanese businesses across various industries, including Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, and Oil & Gas.