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Accounts Payable Supervisor

3 months ago

Parsippany, United States Source One Technical Solutions Full time

Source One is a consulting services company and we’re currently looking for the following individual to work as a consultant with our direct client, a pharmaceutical company in Parsippany, NJ. This is a Hybrid role see details below.


Job Title: Accounts Payable Supervisor

Location: Parsippany, NJ

Contract Duration: 3 months with possible extension

w2 Hourly Rate: up to $42.00 per hour


Please note: Hours are 8am-5pm M-F / M-Thurs must be in office, Friday is remote / once established this worker may move to 3 days in the office.


Must have Accounts Payable experience in a Manufacturing environment.


Essential Duties & Responsibilities:

1. Lead functions include:

a. Direct activities of the Accounts Payable (AP) area to ensure efficient operations

b. Oversee processing, review and sign off of invoices over a dollar threshold

c. Ensure timely payment of vendor invoices and review all payment runs

d. Liaison with business to ensure timeliness of approvals and accurate coding

e. Handle invoice discrepancies- coding, banking info, PO issues, Ariba issues with customer focus

f. Maintain accurate records and controls for compliance

g. Issue reports to business areas and review AP statistics such as volume and activity

h. Identify and implement process improvements e.g., vendor consolidation, supplier enablement, ACH processing

i. Handle escheatment and aging reports

j. Provide necessary invoices and support documentation for AP process during audit

k. Coordinate year-end communications

l. Oversee the issuance and reporting of 1099 forms.

m. Perform internal audit of travel and expense (T&E) reports and report non-compliant items

n. Prepare monthly upload of P-Card file and Concur J/E into Client general ledger Review vendor additions/changes for accuracy and completeness


2. Provide leadership and expertise and become the subject matter expert for AP dept and P2P process

3. Maintain accurate financial information, files, records and control reports.

4. Collaborate with business areas in the company to identify needs and lead process improvements.

5. Participate in projects, such as enhancements to Ariba, Concur and P-card platforms.

6. Provide backup support for AP staff

7. Research and review all applicable invoices and ensure they adhere to contract payment terms

8. Plan, establish, and document policies and procedures to support accounts payable accounting and operating functions.

9. Identify process efficiencies and implement while ensuring processes and procedures are up to date and adhere to proper GAAP and SOX compliance.


Education and Experience:

4+ years of relevant AP supervisory experience preferred

College Degree preferred

Accounting certificates preferred

Previous work in a manufacturing environment

Excellent Microsoft Office skills, including intermediate to advanced Excel skills

Experience with Ariba and Concur platforms preferred


Knowledge, Skills, and Abilities:

1. Solid knowledge of and experience in accounting principles and preparing and implementing AP policies, systems and procedures.

2. Strong analytical, negotiation, team management and team building skills

3. Excellent attention to detail

4. Organized planner and decision maker

5. General knowledge of GAAP/SOX and an understanding of internal accounting controls.

6. Demonstrate high level of accuracy and effective oral and written communication skills.

7. Experience working in a fast paced environment with multi-project and multi-product manufacturing industry.