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Executive Assistant to Chief Creative Officer

1 month ago

West Hollywood, United States Full Picture Full time

OPEN POSITION

Executive Assistant to Chief Creative Officer


THE COMPANY

Full Picture is an award-winning, bi-coastal agency with a team of highly creative individuals who live and work at the crossroads of fashion, beauty, entertainment, and technology. As an agency, we forecast trends, identify key moments, and capture the public’s interest to bring our clients’ ideas to life.


OVERVIEW

This is an executive assistant position in a creative, fun, fast-paced Production Division within a larger creative agency. Your main duty is to help the Chief Creative Officer be prepared, organized, and ready for anything. We're constantly working on a ton of different projects - TV (scripted and unscripted), branded content, podcasts, social media, events and more, so we are looking for an amazing, organized, and pop-culture obsessed human to help it all come together. This is an LA based job with 2-3 days a week in person in our West Hollywood office.


RESPONSIBILITIES

  • Provide administrative and creative support for the Chief Creative Officer (production department as needed). This includes: prepping for meetings, pulling bios/background research together, light copyediting, note-taking, email drafting, tracking and submitting expenses, booking travel, etc.
  • Calendar and phone management; including setting (and re-setting) meetings for the entire production team, tracking meetings to-be-set, keeping a phone sheet, rolling calls, preparing itineraries, and ultimately keeping the CCO prepared, on time, and on schedule.
  • Thinking ahead to anticipate the CCO and the department’s needs and act as a culture scout for the department, keeping everyone up-to-date with breaking entertainment and brand marketing news
  • Contributing to and assisting in creative projects, including content ideation, talent/casting, deck-making, research and brainstorming.
  • Provide creative and production support for the Production department’s general needs including but not limited to: managing social content calendars, support on brand + social shoots, podcast and event support, etc
  • General administrative responsibilities for our LA office, including ordering supplies, interfacing with building maintenance, etc.


EXPERIENCE

At least one year of desk experience at a production company, talent agency, management company, or entertainment-adjacent company.


Skills

  • Outstanding organization capabilities. You should love making spreadsheets and grids and be able to create new systems when needed. You can figure out where a piece of material is for a project in a moment's notice.
  • An ability to conduct internet research - in both quality of findings and presentation of that information.
  • Knowledgeable and interested in TV, branded content, podcasts, talent, social media and social media influencers. Love of pop culture is a must.
  • Proven ability to work well under pressure with tight deadlines.
  • An ability to interact professionally with producers, talent, agents, executives, other assistants, brand reps, etc.
  • Detailed note taker with an ability to write up agendas, meeting recaps, and draft professional emails.
  • Demonstrable experience working with GSuite (Sheets, Slides, Docs, etc), Zoom, Slack, Microsoft Office, all Mac applications, and Outlook.


Qualities & Characteristics

  • A proactive attitude with the ability to take initiative and see things through to completion.
  • An enthusiasm for various forms of content (Film, TV, brand campaigns, podcasts, social, etc).
  • A team-player who loves working in a fast-paced, collaborative environment.



The Spirit of Full Picture

We take great pride in everything we do to nurture the well-being of our employees - from a comprehensive benefits program and flexible work arrangements to a strong focus on company culture with ongoing skill-building and wellness opportunities.

We are an equal opportunity employer, and we welcome all smart, creative, future-focused brains.


Company Benefits & Programs


Full time team members are eligible for the following:

  • Comprehensive medical benefits including health, dental and vision coverage
  • Remote-friendly, hybrid work model with offices in New York and LA
  • PTO plan that varies by level and tenure
  • Designated days off for mental health and wellness
  • 401(K) plan
  • Quarterly Company outings and team activities designed to promote knowledge and connectivity
  • Full Picture University (FPU) and CEO master classes to fuel professional growth and development
  • Mentorship from seasoned industry experts



HOW TO APPLY

Please send a cover letter and resume to mmizrahi@fullpic.com with the subject "Executive Assistant to Chief Creative Officer”.


No phone calls please.