Office Coordinator

1 month ago

Bellevue, United States Vertisystem Full time

Job Title: Workplace Coordinator - Operations

Location: Onsite Role- Bellevue, Washington- 98004

Duration: 05+ Months Contract with Possible extension

Pay Rate: $27-$28 Per hour on W2


Position Overview:

• We are seeking a Workplace Coordinator to manage the day-to-day operations of our Bellevue office, creating a positive and efficient environment for employees, visitors, and vendors. The ideal candidate will be a proactive and organized professional with a strong customer service orientation, capable of multitasking and working collaboratively across teams. As a key point of contact for both internal and external stakeholders, this role requires excellent communication skills, attention to detail, and a commitment to maintaining an optimal workplace environment.


Skills and Abilities:

• Proficient in Mac OS X and G Suite, with the ability to learn and adapt to new software and tools quickly.

• Strong organizational and multitasking abilities, with an exceptional attention to detail.

• Previous experience in hospitality, customer service, or office management preferred.

• Excellent verbal and written communication skills; ability to communicate effectively with a wide range of stakeholders.

• High level of professionalism and a customer-focused attitude.

• Ability to stay calm under pressure and resolve issues efficiently.

• Strong interpersonal skills with a positive and approachable attitude.

• CPR, AED, and First Aid certification is a plus, but training will be provided if needed.


Preferred

• 1-3 years of experience in office coordination, administrative support, or related field.

• Experience in a fast-paced, corporate environment is preferred.

Workplace Environment: This position is based in our Bellevue office and requires regular on-site presence. Flexibility to assist with occasional events or projects outside of standard hours may be required.


Key Responsibilities:

Office Operations & Employee Experience:

• Serve as a point of contact for all employees, visitors, and vendors in the Bellevue office.

• Create and maintain a welcoming and productive environment by greeting visitors, assisting employees, and managing office logistics.

• Build strong relationships with office employees and leadership to ensure seamless communication and a positive workplace culture.

• Communicate office updates, policies, and safety procedures to employees proactively as needed.

• Manage conference room bookings, setups, and technology for both in person and virtual meetings.

• Support employees with workplace tools and resources, ensuring they have what they need to stay productive and satisfied in the office.

• Assist with employee events, activities, and team-building efforts as needed.

• Ensure the office space remains clean, organized, and ready for daily use, coordinating with the Dayporter and cleaning teams as necessary.


Workplace Safety & Security:

• Collaborate with the Site Manager, Physical Security, and Health and Safety teams to maintain office safety and security.

• Assist with security and safety training, inspections, and emergency drills to ensure compliance with safety protocols.

• Manage inventory, distribution, and tracking of temporary access badges for visitors and new employees.

• Regularly audit badge access logs and coordinate with building management to update employee access lists.

• Serve as a point of contact for any security or safety-related concerns, resolving issues in a timely manner.


Administrative Support:

• Report directly to the Bellevue Workplace Site Manager and assist with general administrative tasks as needed.

• Oversee the office supply inventory, ensuring all items are stocked and accessible.

• Manage the flow of incoming and outgoing mail and packages, ensuring timely distribution.

• Maintain office and lobby appearance, ensuring a welcoming and professional environment for employees and visitors.

• Provide administrative support for Workplace projects and initiatives, assisting the Workplace team as capacity allows.

• Assist on-site vendors with access and service requests to ensure smooth operations.


Education & Experience:

• High school diploma or equivalent required; associate’s degree or higher

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