Executive/Personal Assistant to Founder of Real Estate/Financial Services Firm

4 weeks ago


North Miami Beach, United States Pocketbook Agency Full time

We are seeking a highly organized and polished Executive/Personal Assistant to support the Founder and CEO of a prominent financial services firm specializing in real estate. This is a unique opportunity to work closely with an esteemed leader and become an integral part of a dynamic team. The ideal candidate will serve as a trusted partner, managing the CEO’s correspondence, prioritizing their inbox, and liaising with high-level clients. This in-person role is based in Miami, with some flexibility for remote work (1-2 days a week) and increased flexibility during the summer months as the CEO travels.


Key Responsibilities:

  • Respond to emails on the CEO’s behalf, flagging and prioritizing messages to ensure timely and effective communication.
  • Manage the CEO’s calendar, scheduling meetings and appointments while ensuring optimal time management.
  • Act as an office manager when required, ensuring seamless operations within the executive office.
  • Coordinate comprehensive travel arrangements for both business and personal needs, interfacing with various vendors.
  • Handle light bookkeeping tasks and bill payments, maintaining accuracy and attention to detail.
  • Assist in the creation of marketing materials, press releases, and related documents, collaborating with third-party entities as needed.
  • Execute ad hoc personal assistant tasks and errands, working closely with the Principal’s family to accommodate their needs.


Qualifications:

  • Proven self-starter with a high level of motivation and professionalism.
  • Experience in a corporate environment; familiarity with real estate is preferred but not mandatory.
  • Minimum of 3 years in a similar Executive Assistant or Personal Assistant role.
  • Must reside in the Miami area.
  • Exceptional organizational skills and time management abilities.
  • Strong communication skills, both written and verbal, with a polished demeanor.
  • Interest in and understanding of the CEO’s business activities.
  • Notary certification is required, or the willingness to obtain it.
  • A reliable vehicle is necessary for running errands.


Location: North Miami Beach (In-person role with some flexibility for remote work based on the Principal's schedule)


Compensation: $110-120k DOE. Bonus, benefits, and other perks.



  • north miami beach, United States Pocketbook Agency Full time

    We are seeking a highly organized and polished Executive/Personal Assistant to support the Founder and CEO of a prominent financial services firm specializing in real estate. This is a unique opportunity to work closely with an esteemed leader and become an integral part of a dynamic team. The ideal candidate will serve as a trusted partner, managing the...


  • north miami beach, United States Pocketbook Agency Full time

    We are seeking a highly organized and polished Executive/Personal Assistant to support the Founder and CEO of a prominent financial services firm specializing in real estate. This is a unique opportunity to work closely with an esteemed leader and become an integral part of a dynamic team. The ideal candidate will serve as a trusted partner, managing the...


  • North Miami Beach, Florida, United States Pocketbook Agency Full time

    We are seeking a highly organized and detail-oriented Executive Assistant to support the CEO of a prominent financial services firm specializing in real estate. This is a unique opportunity to work closely with an esteemed leader and become an integral part of a dynamic team.Key Responsibilities:Manage the CEO's correspondence, prioritizing messages to...


  • Miami, United States Douglas Elliman Real Estate Full time

    The Eklund|Gomes Team at Douglas Elliman Real Estate is seeking a highly skilled and organized individual to fill the role of Assistant. As a key member of our executive team, you will be responsible for providing administrative support, handling schedules, and tracking team activity.Key Responsibilities:Manage all administrative needs and...


  • North Myrtle Beach, South Carolina, United States Blake Sloan Real Estate Full time

    Job OverviewWe are seeking a dedicated and results-driven Real Estate Showing Agent to join our team at Blake Sloan Real Estate. As a key member of our team, you will be responsible for successfully showing homes to buyer clients, scheduling showings, and assisting with the home buying process. If you are a motivated and customer-focused individual with...


  • Newport Beach, California, United States AllView Real Estate Full time

    Job Title: Business Development ManagerJob Description:We are seeking a skilled Business Development Manager to join our team at AllView Real Estate. In this role, you will be responsible for growing our business through new relationships and opportunities.Key Responsibilities:Develop and execute a business development strategy to increase revenue and expand...


  • South Beach, OR, United States Windermere Real Estate Full time

    Welcome to Windermere Real Estate, where we're dedicated to elevating and humanizing real estate every day. As a Real Estate Broker, you'll be a crucial intermediary between sellers and buyers, responsible for marketing listings, providing guidance to clients, and ensuring a seamless transaction process.ResponsibilitiesAssist sellers in effectively promoting...


  • Myrtle Beach, South Carolina, United States Blake Sloan Real Estate Full time

    Job DescriptionWe are seeking a highly skilled and experienced Administrative Assistant/Real Estate Coordinator to join our team at Blake Sloan Real Estate. This role will be responsible for providing top-level service to our clients throughout the listing and closing processes.The ideal candidate will have a strong background in real estate, excellent...


  • Myrtle Beach, South Carolina, United States Blake Sloan Real Estate Full time

    Job Title: Real Estate Acquisitions SpecialistAbout the Role:We are seeking a highly skilled and results-driven Real Estate Acquisitions Specialist to join our team at Blake Sloan Real Estate. As a key member of our acquisitions team, you will be responsible for pursuing new properties for the company and cultivating relationships with buyers to sell these...


  • Miami, Florida, United States Carvalho Real Estate Group Llc Full time

    Job OverviewWe are seeking a highly skilled Luxury Real Estate Advisor to join our team at Carvalho Real Estate Group Llc. As a key member of our luxury residential real estate team, you will be responsible for providing exceptional service to our clients, ensuring a smooth home buying/selling experience.Key Responsibilities:Maintain accurate records of...


  • Myrtle Beach, South Carolina, United States Blake Sloan Real Estate Full time

    Job DescriptionWe are seeking a skilled Property Manager to oversee the coordination and supervision of service providers and be accountable for all on-site property management, including local marketing, tenant relations, and financial reporting.The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to work...


  • Myrtle Beach, South Carolina, United States Blake Sloan Real Estate Full time

    Job OpportunityWe're seeking a highly motivated and results-driven Sales Representative to join our team at Blake Sloan Real Estate, one of the top real estate firms in the world.As a Sales Representative, you will be responsible for developing new business opportunities, building relationships with clients, and driving sales growth. If you have a strong...


  • Long Beach, California, United States GPAC Full time

    OverviewWe are seeking a seasoned financial expert to join our client's team as their Chief Financial Officer. With a diverse portfolio of commercial and residential properties across the United States, this prominent real estate investment firm is dedicated to excellence. Salary and BenefitsThe successful candidate can expect a comprehensive compensation...


  • Newport Beach, California, United States AllView Real Estate Full time

    About the RoleWe are seeking a highly motivated and results-driven Real Estate Sales Professional to join our team at AllView Real Estate. As a key member of our sales team, you will be responsible for identifying and pursuing new business opportunities, building relationships with clients, and driving revenue growth.Key Responsibilities:Respond to inbound...

  • Executive Assistant

    1 month ago


    Miami, United States The Trump Group Full time

    Location: Role based in Miami but our priority is existing large industrial projects in Southern California.The Trump Group is a leading real estate development and investment group that owns and operates real estate development projects and businesses in the United States and in many countries around the world. Our portfolio includes some of the world's...


  • Virginia Beach, Virginia, United States Lonnie Bush Real Estate Full time

    Job OverviewLonnie Bush Real Estate is seeking a highly motivated and results-driven Real Estate Sales Professional to join our team. As a key member of our sales team, you will be responsible for providing exceptional customer service, building strong relationships with clients, and driving sales growth.Key Responsibilities:Search for prospective homebuyers...


  • Myrtle Beach, South Carolina, United States Blake Sloan Real Estate Full time

    Unlock Your Potential in Real EstateAre you a sales powerhouse looking to take your career to the next level? Do you have a proven track record of success in high-pressure sales environments? If so, we want to hear from you!At Blake Sloan Real Estate, we're not just looking for anyone. We're seeking talented individuals who are driven, motivated, and...


  • Long Beach, California, United States gpac Full time

    Job Title: Senior Financial ControllerJob Summary:We are seeking an experienced Senior Financial Controller to join our finance team at a prominent and successful 50+ year-old privately owned Full-Service Real Estate Investment Firm in Long Beach, CA.Key Responsibilities:Mentor and guide an established team of accounting professionals in creating a...

  • Real Estate Paralegal

    2 weeks ago


    miami, United States AppleOne Employment Services Full time

    Job Description: Real Estate ParalegalHiring for Miami and West Palm Beach locations! A full-service law firm serving clients locally, nationally, and internationally. We are currently seeking an experienced Real Estate Paralegal to join our busy real estate practice. The ideal candidate will possess a strong work ethic, a positive and collegial attitude,...

  • Real Estate Paralegal

    2 weeks ago


    miami, United States AppleOne Employment Services Full time

    Job Description: Real Estate ParalegalHiring for Miami and West Palm Beach locations! A full-service law firm serving clients locally, nationally, and internationally. We are currently seeking an experienced Real Estate Paralegal to join our busy real estate practice. The ideal candidate will possess a strong work ethic, a positive and collegial attitude,...