Highly Organized Executive Assistant to CEO of Financial Services Firm

4 days ago


North Miami Beach, Florida, United States Pocketbook Agency Full time

We are seeking a highly organized and detail-oriented Executive Assistant to support the CEO of a prominent financial services firm specializing in real estate. This is a unique opportunity to work closely with an esteemed leader and become an integral part of a dynamic team.

Key Responsibilities:

  • Manage the CEO's correspondence, prioritizing messages to ensure timely and effective communication.
  • Coordinate travel arrangements for both business and personal needs, interfacing with various vendors.
  • Act as an office manager when required, ensuring seamless operations within the executive office.
  • Assist in the creation of marketing materials, press releases, and related documents, collaborating with third-party entities as needed.
  • Execute ad hoc personal assistant tasks and errands, working closely with the Principal's family to accommodate their needs.

Qualifications:

  • Proven self-starter with a high level of motivation and professionalism.
  • Experience in a corporate environment; familiarity with real estate is preferred but not mandatory.
  • Minimum of 3 years in a similar Executive Assistant or Personal Assistant role.
  • Notary certification is required, or the willingness to obtain it.
  • A reliable vehicle is necessary for running errands.

Location: North Miami Beach (In-person role with some flexibility for remote work based on the Principal's schedule)

Compensation: $110-120k DOE. Bonus, benefits, and other perks.



  • Miami, Florida, United States Black Lion Investment Group Inc Full time

    Job Title: Executive Assistant to CEOJob DescriptionWe are seeking a highly skilled and experienced Executive Assistant to join our dynamic team at Black Lion Investment Group Inc. As the right-hand person to our CEO, you will play a critical role in ensuring the CEO's productivity and efficiency by managing their calendar, handling outstanding items, and...


  • Delray Beach, Florida, United States The Mullings Group Full time

    Executive Assistant to the CEOWe are seeking a highly skilled and organized Executive Assistant to support our CEO in various administrative tasks. The ideal candidate will have a background in business operations, project coordination, and administration, with excellent communication and problem-solving skills.Key Responsibilities:Calendar management and...


  • West Palm Beach, Florida, United States Social Capital Resources Full time

    Executive Assistant to CEOTop-Tier Family Office is seeking a highly skilled and experienced Executive Assistant to provide administrative support to the CEO. This is a permanent role in West Palm Beach, Florida.Key Responsibilities:Support the CEO with daily operations, managing schedules, coordinating meetings, and handling confidential information with...

  • Executive Assistant

    4 weeks ago


    Miami Beach, Florida, United States GF IMMIGRATION LAW, PA Full time

    About GF Immigration Law, PAWe are a leading humanitarian immigration law firm dedicated to fighting for undocumented human trafficking victims and aiding them to obtain legal status in the US.Our mission-driven approach, combined with cutting-edge technology and highly specialized legal skills, enables us to provide our clients with the best possible...


  • Miami, Florida, United States OneSeven Tech Full time

    About the RoleThe Executive Assistant to the CEO will provide high-level administrative support to the CEO, ensuring seamless execution of daily tasks and strategic initiatives. This role requires exceptional organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.Key Responsibilities:Manage the CEO's schedule,...

  • Law Firm Assistant

    4 weeks ago


    Miami, Florida, United States Law Firm Full time

    Job OpportunityWe are seeking a highly organized and detail-oriented Legal Assistant to join our team at a small AV-rated insurance defense litigation firm in the South Miami/Kendall area.The ideal candidate will have 3-5 years of experience as a legal assistant, preferably in insurance defense/medical malpractice defense, and be proficient in English and...


  • Miami, Florida, United States Alper JCC Miami Full time

    Job Title: Executive Administrative AssistantLocation: Miami, FLOrganization: Alper JCC MiamiPosition Type: Full-TimeAbout the RoleWe are seeking a highly organized and detail-oriented Executive Administrative Assistant to support our Chief Executive Officer, Chief Operations Officer, and the executive management team.Key ResponsibilitiesManage the CEO's...


  • Miami, Florida, United States Ascension Global Staffing & Executive Search Full time

    Ascension Global Staffing & Executive Search, a leading national recruiting firm, is dedicated to identifying and attracting top talent across the nation.Our firm is committed to creating an environment that fosters success for both employers and candidates.We seek a highly skilled Associate to join our client's Financial Services group in Miami, FL.The...


  • Miami, Florida, United States Alper JCC Miami Full time

    Job Title: Executive Administrative AssistantAlper JCC Miami is seeking a highly skilled and detail-oriented Executive Administrative Assistant to support our Chief Executive Officer, Chief Operations Officer, and the executive management team.Key Responsibilities:Manage the CEO's calendar and resolve scheduling conflicts.Provide professional and...


  • Deerfield Beach, Florida, United States Recom Full time

    About RecomWe're a fast-growing company in the US, and we're looking for an exceptional Executive Assistant to support our CEO and President. As a key member of our team, you'll play a critical role in ensuring the smooth operation of our executive office.Key ResponsibilitiesProvide administrative support to the CEO and President, including scheduling...

  • Chief of Staff to CEO

    4 weeks ago


    Miami, Florida, United States ExtendMyTeam Full time

    Job DescriptionAt ExtendMyTeam, we are seeking a highly skilled and experienced Chief of Staff to join our team. As a trusted advisor to our CEO, you will play a critical role in driving the company's overall strategy and execution.Key Responsibilities:Provide strategic support to the CEO and leadership team, facilitating cross-functional collaboration and...

  • Executive Assistant

    4 weeks ago


    Miami, Florida, United States Howard-Sloan Search Full time

    Job DescriptionAs a highly skilled Executive Assistant, you will provide exceptional administrative support to senior executives across multiple business units at a leading global market maker. Your expertise in the financial services industry will be invaluable in managing complex schedules, coordinating travel arrangements, and maintaining accurate...


  • Miami, Florida, United States Chapman Partnership Full time

    Job Summary:The Vice President of Finance at Chapman Partnership will oversee the financial operations of the organization, ensuring accuracy, integrity, and compliance in all accounting and financial functions. This role will be responsible for managing the day-to-day finance and accounting functions, providing high-level financial oversight and strategic...


  • Miami, Florida, United States First Command Financial Services, Inc Full time

    About UsFirst Command Financial Services, Inc. is a leading provider of financial services to military families. Our company is committed to helping our clients achieve their financial goals and secure their financial futures.Job SummaryWe are seeking a highly motivated and experienced Financial Services Professional to join our team. As a Financial Advisor,...


  • Miami, Florida, United States Alper JCC Miami Full time

    About the RoleWe are seeking a highly skilled and organized Executive Administrative Assistant to support our Chief Executive Officer, Chief Operations Officer, and the executive management team at Alper JCC Miami.Key ResponsibilitiesCalendar Management: Proactively manage the CEO's calendar, ensuring seamless scheduling and conflict resolution.Executive...


  • North Miami Beach, Florida, United States University of Miami Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Director of Nursing Services to join our team at the University of Miami. As a key member of our leadership team, you will be responsible for overseeing the nursing departments and ensuring the delivery of high-quality patient care.Key ResponsibilitiesDevelop and implement nursing policies...


  • Pompano Beach, Florida, United States Momentum Financial Services Group Full time

    About the Role:Momentum Financial Services Group is seeking a skilled Financial Service Representative to promote our financial products and services to meet the short- and long-term financial goals of our customers.Key Responsibilities:Provide a quality customer sales experience through efficient execution of all customer transactionsHandle cash and...


  • Miami, Florida, United States The PNC Financial Services Group, Inc Full time

    Job SummaryWe are seeking a highly skilled Financial Services Consultant to join our team at The PNC Financial Services Group, Inc. As a key member of our organization, you will be responsible for providing expert financial guidance to our clients, helping them achieve their long-term financial goals.Key ResponsibilitiesDevelop and implement personalized...


  • Miami, Florida, United States Chapman Partnership Full time

    Job Summary:The Vice President of Finance will oversee the financial operations of Chapman Partnership, ensuring accuracy, integrity, and compliance in all accounting and financial functions. This role will be responsible for leading the finance team, including the Accounting Manager, Staff Accountants, and Payroll, and will be a key partner in supporting...


  • Miami, Florida, United States Coda Search│Staffing Full time

    Job Title: Executive Assistant FinanceWe are seeking an experienced Executive Assistant to support a team at our client's Miami office. The ideal candidate will have 3-5 years of experience in a similar role, preferably within the financial services sector. This role requires excellent communication skills, attention to detail, and the ability to manage...