Accounts Payable Specialist

1 week ago

Brooklyn Park, United States Forrest Solutions Full time

The Accounts Payable Representative possesses exceptional knowledge of the accounts payable process. The AP Representative also achieves the highest level of customer service when dealing with vendors and performs all duties related to processing incoming. In addition, the AP Representative represents Thomas in a professional, knowledgeable and courteous manner at all times and supports the Finance Leader and Finance Team. Essential duties include:

  • Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
  • Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
  • Provides superior customer service both internally & externally.
  • Corresponds with various departments to resolve invoice issues.
  • Codes and enters stock invoices.
  • Process drops ships and invoicing.
  • Codes, enters and verifies drop shipments.
  • Process division invoices as required.
  • Process credit card payments.
  • Reviews statements and resolves any outstanding issues.
  • Opens and separates invoices in accordance with established procedure.
  • Prepares check runs, ACH’s & Wires for approval. Communicate disbursements weekly to corporate office.
  • Partners with NCI Finance Lead on monthly forecasting of key supplier payments.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Maintains historical records by retaining and filing documents.
  • Protects organization’s value by keeping information confidential.
  • Updates job knowledge by participating in educational opportunities.
  • Partner with NCI Finance Lead and Corporate Controllership team on annual audit requests.

SKILLS/REQUIREMENTS:

  • High school diploma, GED, or equivalent Bachelor’s degree in accounting, finance, or related field a plus.
  • Previous accounts payable experience preferred.
  • Proficiency in Microsoft Office [Outlook, Word, Excel] required.
  • Must have knowledge of ERP systems A/P functionality.
  • Working knowledge of NetSuite preferred but not required.
  • Must be eager to learn additional Accounts Payable processes and take on additional tasks, as needed.
  • Highly organized and exceptional data entry skills required.
  • Must be able to work in a fast-paced environment and process many invoices
  • with minimal errors.
  • Must be able to utilize critical thinking skills to effectively resolve issues.

MENTAL DEMANDS:

  • Must be able to manage multiple projects and tasks and meet frequent deadlines.
  • Must be flexible and adapt to process changes quickly.
  • Must pay close attention to detail.
  • This position has a predictable work schedule.
  • This position has a moderate level of decision-making ability.
  • This position works closely with others.
  • Must be willing to ask questions and ask for help.

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