Executive Personal Assistant

5 days ago

Los Angeles, United States Harbour Full time

Company Overview

Since 1976, The Condos Family has crafted hand-made furniture in their Sydney workshop. Harrison and Nicholas’ passion for design, detail and architecture drove them to grow their father’s company Tecno Furniture, with an export arm – Harbour. The intricate details of metalwork and craftsmanship have been carefully passed down from one generation to the next. Harbour has extended their offering to inside the home as well - step inside and view our timeless collections both indoor and outdoor.


Job Summary

As the Executive / Personal Assistant to the CEO, you will play a pivotal role in managing their professional and personal schedules, handling confidential information, and acting as a reliable point of contact for internal and external stakeholders. This position requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment.


Key Responsibilities

Executive Support

  • Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and organize documents, presentations, and reports for meetings.
  • Coordinate and facilitate communication between the CEO and internal/external stakeholders.

Administrative Duties

  • Handle correspondence, including drafting emails, letters, and memos.
  • Maintain and organize records, files, and important documents.
  • Oversee expense reporting, invoicing, and budgeting tasks.

Property Development Assistance

  • Support the CEO with project coordination, including tracking deadlines and deliverables for property development initiatives.
  • Assist in preparing materials for property tours, presentations, and stakeholder meetings.
  • Conduct market research and compile reports on real estate trends and opportunities.

Personal Support

  • Manage personal tasks such as scheduling appointments, making reservations, and handling errands.
  • Coordinate personal and family-related travel and events.
  • Ensure the CEO’s personal obligations are balanced with professional commitments.

Problem Solving and Proactivity

  • Anticipate the needs of the CEO and address them proactively.
  • Handle ad hoc requests and resolve issues with minimal supervision.
  • Identify opportunities to improve workflows and increase efficiency.


Qualifications

Education & Experience:

  • Bachelor’s degree in Business Administration, Real Estate, or a related field preferred.
  • 3-5+ years of experience as a Personal or Executive Assistant, preferably in property development, real estate, or a similar industry.


Skills and Attributes:

  • Exceptional organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • High level of discretion and professionalism when handling sensitive information.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
  • Familiarity with real estate terminology and project management is an advantage.
  • Problem-solving mindset and the ability to work under pressure in a fast-paced environment.


What We Offer

  • Competitive salary and benefits package.
  • A dynamic and collaborative work environment.
  • The chance to make a meaningful impact by supporting the CEO’s vision and goals.


How to Apply

If you are an organized, proactive, and detail-oriented professional who thrives in a fast-paced environment, we would love to hear from you


Harbour is an Equal Opportunity Employer.

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