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Executive Assistant
1 month ago
Duties:
- Report to the President of Event Production, the Executive Assistant will support all aspects of the President’s projects, responsibilities, and schedule.
- Calendaring, expenses, travel, event production, and correspondence on behalf of the President.
- Active, administrative involvement in all aspects of Sequoia Productions events, as well as supporting all other Event Production Staff on various event related duties as needed.
- Direct, proactive and accurate coordination of (but not limited to) sales, event concept and design, pre-production, and on-site management of Sequoia Productions events under the supervision of the President.
- Support and coordinate vendor and venue logistics associated with Sequoia Productions events.
- Create production meeting schedules, coordinate and communicate with vendors and clients, process invoices and assist in the reconciliation of event budgets.
- Work effectively, professionally, and graciously with high profile individuals and clients.
- Some production experience essential
Experience/Qualifications:
- College graduate preferred.
- 2 – 3 years of hands-on experience in an Executive Assistant role or as a Coordinator in Special Event production.
- Skilled in calendar management, scheduling, prep, creating meetings in various settings/platforms i.e. Zoom, Teams, Key Note, In-person, and conference call.
- Proficient in Microsoft Excel, PowerPoint, Adobe, DocuSign, and Outlook.
- Proficient in maintaining confidential files and documents, and thorough follow-through on correspondence.
- Excellent communication skills, proficient writing skills (spelling, grammar, and syntax).
- Effective and enthusiastic multi-tasking.
- This position will require flexibility and must possess a strong customer service focus, teamwork skills and pay attention to detail.
- Fluent in spoken and written English.
- Candidate must reside in Los Angeles .
- Outgoing, vivacious, gregarious, and resilient personality who works as well in a group dynamic as they do remotely.
