Executive Assistant

2 months ago

Los Angeles, United States KIKI World Full time
KIKI Wolrd | Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support the Co-Founder of our rapidly growing social commerce software company. The ideal candidate will be an exceptional multitasker with strong communication skills and the ability to thrive in a fast-paced environment.


Key Responsibilities


Administrative Support

  • Manage the Executive's calendar, including scheduling meetings, appointments, and travel arrangements
  • Handle incoming requests, emails, and correspondence, prioritizing and responding as appropriate
  • Prepare and edit documents, presentations, and reports
  • Organize and maintain admin systems

Office Management

  • Coordinate office operations and procedures to ensure efficiency
  • Manage office supplies and equipment
  • Assist with onboarding new employees and maintaining employee records
  • Plan and organize company events and team-building activities

Project Coordination

  • Assist in the preparation and follow-up of executive and board meetings
  • Track and manage action items from meetings and projects
  • Conduct research and prepare briefing materials for the Executive

Travel Management

  • Arrange complex domestic and international travel itineraries
  • Prepare expense reports and process reimbursements

Liaison

  • Act as a liaison between the Executive and internal departments, external partners, and clients
  • Represent the Executive in meetings when appropriate


Qualifications
  • Bachelor's degree in Business Administration or related field
  • 3+ years of experience as an Executive Assistant, preferably in a fast-paced startup environment
  • Exceptional organizational and time management skills
  • Strong verbal and written communication abilities
  • Proficiency in Google Workspace
  • Experience with project management tools (e.g., Asana, Trello, or Jira)
  • Ability to maintain confidentiality and exercise discretion
Desired Skills
  • Knowledge of the software industry and e-commerce landscape
  • Experience in a high-growth technology startup
  • Familiarity with basic financial and accounting principles
  • Ability to learn and adapt to new technologies quickly
Personal Qualities
  • Proactive and self-motivated
  • Detail-oriented with a commitment to accuracy
  • Ability to work independently and as part of a team
  • Excellent problem-solving skills
  • Professional demeanor and positive attitude


We offer competitive compensation, opportunities for growth, and the chance to be part of an innovative and dynamic team shaping the future of commerce software.

To apply, please submit your resume and a cover letter detailing your relevant experience and why you're excited about this opportunity.

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