Executive Assistant

2 weeks ago

Los Angeles, United States KIKI World Full time
KIKI Wolrd | Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support the Co-Founder of our rapidly growing social commerce software company. The ideal candidate will be an exceptional multitasker with strong communication skills and the ability to thrive in a fast-paced environment.


Key Responsibilities


Administrative Support

  • Manage the Executive's calendar, including scheduling meetings, appointments, and travel arrangements
  • Handle incoming requests, emails, and correspondence, prioritizing and responding as appropriate
  • Prepare and edit documents, presentations, and reports
  • Organize and maintain admin systems

Office Management

  • Coordinate office operations and procedures to ensure efficiency
  • Manage office supplies and equipment
  • Assist with onboarding new employees and maintaining employee records
  • Plan and organize company events and team-building activities

Project Coordination

  • Assist in the preparation and follow-up of executive and board meetings
  • Track and manage action items from meetings and projects
  • Conduct research and prepare briefing materials for the Executive

Travel Management

  • Arrange complex domestic and international travel itineraries
  • Prepare expense reports and process reimbursements

Liaison

  • Act as a liaison between the Executive and internal departments, external partners, and clients
  • Represent the Executive in meetings when appropriate


Qualifications
  • Bachelor's degree in Business Administration or related field
  • 3+ years of experience as an Executive Assistant, preferably in a fast-paced startup environment
  • Exceptional organizational and time management skills
  • Strong verbal and written communication abilities
  • Proficiency in Google Workspace
  • Experience with project management tools (e.g., Asana, Trello, or Jira)
  • Ability to maintain confidentiality and exercise discretion
Desired Skills
  • Knowledge of the software industry and e-commerce landscape
  • Experience in a high-growth technology startup
  • Familiarity with basic financial and accounting principles
  • Ability to learn and adapt to new technologies quickly
Personal Qualities
  • Proactive and self-motivated
  • Detail-oriented with a commitment to accuracy
  • Ability to work independently and as part of a team
  • Excellent problem-solving skills
  • Professional demeanor and positive attitude


We offer competitive compensation, opportunities for growth, and the chance to be part of an innovative and dynamic team shaping the future of commerce software.

To apply, please submit your resume and a cover letter detailing your relevant experience and why you're excited about this opportunity.

  • Senior Executive Assistant to a Founding Member of a Law Firm

    2 weeks ago

    Los Angeles, California, United States Regal Executive Search Full time

    Job SummaryRegal Executive Search is seeking a highly skilled Executive Assistant to support a senior executive in an entertainment law firm. The ideal candidate will have a minimum of 5 years' experience in a similar role, with a strong background in calendar management, document organization, and travel coordination.Key ResponsibilitiesManage the...

  • Executive Assistant

    2 weeks ago

    Los Angeles, United States TRUST Full time

    Company Description TRUST is a first-of-its-kind Influencer Marketplace for the Long Tail, connecting businesses and brands with social media influencers to create, collaborate, and earn. The company is currently part of Jason Calacanis's Launch.co Founder University pre-accelerator Cohort 9 and is actively hiring full stack developers, and two executive...

  • Executive Assistant

    1 week ago

    Los Angeles, United States TRUST Full time

    Company Description TRUST is a first-of-its-kind Influencer Marketplace for the Long Tail, connecting businesses and brands with social media influencers to create, collaborate, and earn. The company is currently part of Jason Calacanis's Launch.co Founder University pre-accelerator Cohort 9 and is actively hiring full stack developers, and two executive...

  • Executive Assistant

    2 weeks ago

    los angeles, United States TRUST Full time

    Company Description TRUST is a first-of-its-kind Influencer Marketplace for the Long Tail, connecting businesses and brands with social media influencers to create, collaborate, and earn. The company is currently part of Jason Calacanis's Launch.co Founder University pre-accelerator Cohort 9 and is actively hiring full stack developers, and two executive...

  • Executive Assistant

    2 months ago

    Los Angeles, United States Pacific Retail Capital Partners Full time

    Executive AssistantCorporate Office, Century CityPacific Retail Capital Partners is a fully integrated, entrepreneurial organization with an unparalleled depth of knowledge in all aspects of retail real estate. Our team of executives and strategic partners draw on decades of experience with major national shopping center owners to deliver top-tier service as...

  • Executive Assistant

    4 weeks ago

    los angeles, United States Pacific Retail Capital Partners Full time

    Executive AssistantCorporate Office, Century CityPacific Retail Capital Partners is a fully integrated, entrepreneurial organization with an unparalleled depth of knowledge in all aspects of retail real estate. Our team of executives and strategic partners draw on decades of experience with major national shopping center owners to deliver top-tier service as...

  • Executive Assistant

    2 months ago

    Los Angeles, United States Insight Global Full time

    Insight Global is looking for an experienced Executive Assistant to join the world's largest manufacturer of plastic and PVC pipes, leading the way in the manufacturing industry.This is a full-time, permanent role located in Los Angeles, CA and provides competitive compensation and benefits. This is a hybrid role, requiring in-office presence at least 4...

  • Executive Assistant

    4 weeks ago

    los angeles, United States Insight Global Full time

    Insight Global is looking for an experienced Executive Assistant to join the world's largest manufacturer of plastic and PVC pipes, leading the way in the manufacturing industry.This is a full-time, permanent role located in Los Angeles, CA and provides competitive compensation and benefits. This is a hybrid role, requiring in-office presence at least 4...

  • Executive Assistant

    3 weeks ago

    los angeles, United States KIKI World Full time

    KIKI Wolrd | Executive AssistantWe are seeking a highly organized and proactive Executive Assistant to support the Co-Founder of our rapidly growing social commerce software company. The ideal candidate will be an exceptional multitasker with strong communication skills and the ability to thrive in a fast-paced environment.Key ResponsibilitiesAdministrative...

  • Executive Assistant

    4 weeks ago

    Los Angeles, United States Strategic Employment Partners (SEP) Full time

    Our client, a Los Angeles-based company specializing in entertainment merchandise, is seeking an Executive Assistant to support and work directly alongside the CEO. Ideal candidates should be capable of managing business and personal-related tasks.Term: Full Time/Direct HireLocation: Hollywood, CADesired Qualifications:3+ years of experience as an executive...

  • Executive Assistant

    1 week ago

    los angeles, United States Career Group Full time

    🎬 Exciting Opportunity: Entertainment Executive Assistant 🎬Are you passionate about the entertainment industry and experienced in executive support? We have an incredible opportunities for you!Role: Temp and Temp-to-Hire Executive Assistant PositionsCompany: Confidential | Leading Entertainment CompaniesLocation: Los Angeles, CAType:...

  • Executive Assistant

    2 weeks ago

    los angeles, United States Career Group Full time

    🎬 Exciting Opportunity: Entertainment Executive Assistant 🎬Are you passionate about the entertainment industry and experienced in executive support? We have an incredible opportunities for you!Role: Temp and Temp-to-Hire Executive Assistant PositionsCompany: Confidential | Leading Entertainment CompaniesLocation: Los Angeles, CAType:...

  • Executive Assistant

    1 week ago

    Los Angeles, United States Career Group Full time

    🎬 Exciting Opportunity: Entertainment Executive Assistant 🎬Are you passionate about the entertainment industry and experienced in executive support? We have an incredible opportunities for you!Role: Temp and Temp-to-Hire Executive Assistant PositionsCompany: Confidential | Leading Entertainment CompaniesLocation: Los Angeles, CAType:...

  • Executive Assistant

    2 weeks ago

    Los Angeles, United States Career Group Full time

    🎬 Exciting Opportunity: Entertainment Executive Assistant 🎬Are you passionate about the entertainment industry and experienced in executive support? We have an incredible opportunities for you!Role: Temp and Temp-to-Hire Executive Assistant PositionsCompany: Confidential | Leading Entertainment CompaniesLocation: Los Angeles, CAType:...

  • Executive Assistant

    1 month ago

    Los Angeles, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Executive Assistant in Los Angeles, California, 90026, United States. In this role, you will be providing administrative support in a non-profit mental health hospital setting, managing and coordinating schedules, and facilitating internal and external...

  • Executive Assistant

    2 months ago

    Los Angeles, United States Jobot Full time

    Executive Assistant to COO for a Large Downtown LA Non-Profit -Contract to HireThis Jobot Consulting Job is hosted by: Jade GreenleeAre you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.Salary: $35 - $40 per hourA bit about us:We are a large non-profit based in Downtown Los AngelesWhy join us? 401K Team Environment...

  • Executive Assistant

    3 weeks ago

    Los Angeles, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Assistant to join our team in Los Angeles, California. In this role, you will provide critical administrative support to senior leadership, ensuring organized and efficient operations. This position offers a contract to hire employment opportunity.Responsibilities:• Provide comprehensive...

  • Executive Assistant

    3 days ago

    los angeles, United States Elite Placement Group, Inc. Full time

    TEMPORARY EXEXCUTIVE ASSISTANTCommercial Real Estate Investment Firm in West Los Angeles is looking for an experienced Executive Assistant (EA) candidate with a strong career track record of stability and longevity to join their team. This EA role is supporting two executives. (Please note this job is fully in office 5 days a week).As the EA you will assist...

  • Executive Assistant

    6 days ago

    los angeles, United States Elite Placement Group, Inc. Full time

    TEMPORARY EXEXCUTIVE ASSISTANTCommercial Real Estate Investment Firm in West Los Angeles is looking for an experienced Executive Assistant (EA) candidate with a strong career track record of stability and longevity to join their team. This EA role is supporting two executives. (Please note this job is fully in office 5 days a week).As the EA you will assist...

  • Executive Assistant

    6 days ago

    Los Angeles, United States Elite Placement Group, Inc. Full time

    TEMPORARY EXEXCUTIVE ASSISTANTCommercial Real Estate Investment Firm in West Los Angeles is looking for an experienced Executive Assistant (EA) candidate with a strong career track record of stability and longevity to join their team. This EA role is supporting two executives. (Please note this job is fully in office 5 days a week).As the EA you will assist...