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Executive Assistant

3 months ago

Newark, United States Synergy Interactive Full time

Executive Assistant

Hybrid Newark, NJ

6-12 month Contract

$60 - $65 an hour


About the Role:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. This role demands exceptional interpersonal skills, strong attention to detail, and the ability to thrive in a fast-paced, dynamic environment. The ideal candidate will be a strategic thinker with a proven ability to manage complex calendars, coordinate travel arrangements, and provide high-level administrative support.


Responsibilities:

  • Calendar Management: Proactively manage complex calendars, scheduling meetings with internal and external stakeholders, including key clients, partners, and executives.
  • Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and expense reports.
  • Event Planning: Assist in planning and executing large-scale team events and meetings, such as all-hands gatherings and offsites.
  • Communication: Facilitate internal communication among team members and across different regions.
  • Administrative Support: Provide general administrative support, including but not limited to:
  • Preparing correspondence and presentations
  • Managing office supplies and equipment
  • Coordinating meeting logistics

Qualifications:

  • Proven experience as an Executive Assistant supporting senior-level executives
  • Exceptional organizational and time management skills
  • Strong interpersonal and communication skills
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
  • Ability to prioritize tasks, meet deadlines, and handle confidential information
  • A proactive, problem-solving attitude and the ability to work independently

Preferred Qualifications:

  • Experience in the [industry] or related field
  • Knowledge of [relevant software/tools]