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Project Manager Administrative Assistant

3 months ago

St Louis, Missouri, United States Guarantee Electrical Full time
Job Description

Partner. Energize. Deliver.

Are you ready to join our St. Louis Team as a Project Manager Administrative Assistant? You'll become a valued member of a nationally recognized Top Workplace by supporting our TEGG Services division.


Why Work for Us?

Benefits, Compensation, Community Involvement and Employee Appreciation

Each member of the team plays a key role in building our successful future. At Guarantee, we offer a fulfilling career path, a competitive salary, and an outstanding benefits package. This includes an Employee Stock Ownership Plan (ESOP) that is entirely company-funded and employee-owned. Working together as employee-owners, we are dedicated to excellence and achieving remarkable results.


We provide comprehensive benefits along with a competitive salary based on expertise and experience. Employees also have the opportunity to receive yearly discretionary bonuses. Our benefits package encompasses medical, dental, vision, accidental, critical illness, life and disability insurances, vacation/sick time, and a matching 401K plan.

Our GECO Gives initiative reflects our commitment to giving back to communities through outreach programs, philanthropy, and volunteering in events such as Pedal the Cause, KIDstruction, and Big Brothers Big Sisters.

Responsibilities

  • Support TEGG Service Managers with project management processes for successful completion of TEGG service projects.
  • Assist TEGG Service Managers and Electricians throughout project set up, progress, and close-out.
  • Organize digital and physical project files and handle project data in accounting software.
  • Generate TEGG reports based on data collected by TEGG technicians.
  • Coordinate bid invitations and support managers in gathering details for estimates.
  • Collaborate with managers to organize project estimates files and documents, including digital file set up and acquisition of project plans and specifications.
  • Participate in obtaining and handling all vendor quotes during the estimation process.
  • Contribute to estimate finalization and prepare bid documents in response to bid requests.
  • Handle submittals, purchase orders, and subcontractor interactions.
  • Compile necessary documentation as requested by owner/general contractor and project management.
  • Execute change order procedures, including preparing change order and extra work requests, and maintain related files and cost data in Spectrum.
  • Assist TEGG Service Managers in creating schedules of values, monthly billings, and time and material billings.
  • Prepare TEGG reports for customers showcasing results of energized and de-energized testing using data collected by TEGG technicians.
  • Perform any other duties as assigned.

Qualifications

  • Minimum of 2 years of billing experience, ideally in the AEC industry or a similar invoicing/accounting role
  • Preferably experienced in Viewpoint construction accounting software

Knowledge, Skills, and Abilities

  • Strong grasp and application of generally accepted accounting principles and procedures in various accounting audits, transactions, and problem-solving scenarios
  • Proficient in Microsoft Office, particularly Excel and Word applications
  • Effective organizational skills including time management, precise attention to detail, and accurate data analysis
  • Demonstrate alignment with Our Guarantees through your behavior
  • Exceptional communication skills, both verbal and written

All qualified candidates will be considered for employment without regard to race, color, religion, gender, sexual orientation, identity, national origin, disability, or veteran status. To learn more about Guarantee Electrical Company, please visit the website.