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Senior Manager, Legal Operations

3 months ago

San Mateo, California, United States Gilead Sciences Full time
For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

At Gilead, we're creating a healthier world for all people.

For more than 35 years, we've tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer - working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe.

We continue to fight against the world's biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

We empower our leaders to step up, share ideas, listen, learn, and lead.

We're welcoming bright, diverse, and imaginative minds; we're nurturing them to foster an environment of inclusion and growth where innovation is encouraged.

We expect our people leaders to model that environment, and to focus on creating inclusion, developing talent, and enabling teams.

Every member of Gilead's team plays a critical role in the discovery and development of life-changing scientific innovations.

Our employees are our greatest asset as we work to achieve our bold ambitions, and we're looking for the next wave of passionate and ambitious people ready to make a direct impact.

Join Gilead and help create possible, together.

Job Description

Gilead Sciences is a biopharmaceutical company that discovers, develops, and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide. Headquartered in Foster City, California, Gilead has operations in North, South and Central America, Europe, Africa, Asia, and Australia.

Gilead makes it a priority to increase access to its medicines for people who can benefit from them, regardless of where they live or their economic status.

Essential Duties & Job Functions

  • This position will report to the Associate Director of Legal Operations
  • Manage processes and policies governing outside counsel usage and spend
  • Manage law firm matter budget review process
  • Build-out the Legal Department's internal and company-facing portals, that support data transparency and analytics dashboards
  • Identify key performance indicators (KPIs), benchmarks, and metrics to monitor department performance
  • Assist with the collection and assessment of benchmarks/metrics/KPIs
  • Present data analysis to Associate Director of Legal Operations or leadership that explains and justifies Legal Department spend, in addition to identify opportunities for streamlining processes and budget efficiencies
  • Champion planning and implementation of strategic outside counsel initiatives and support active law firm management
  • Manage and enforce outside counsel guidelines and oversee related education (training or professional development), implementation processes
  • Partner with others in the Legal Department by sharing data insights and collaborating cross-functionally to implement approved improvements
  • Responsible for management and enforcement of matter budgets in partnership with internal counsel/ lead legal professional
  • Manage internal and external billing technologies including matter management system, electronic billing, SAP and spend analytics platforms (Tableau)
  • Ensure cross-functional alignment with other key company functions (Accounts Payable, Finance, and IT)
  • Manage end-to-end invoice processing and respond to law firm and vendor payment inquiries
  • Manage law firm and vendor onboarding process through Gilead's electronic billing and matter management system
  • Review engagement letters to confirm rates, budgets, discounts are reflected accurately in spend reports
  • Document existing policies, procedures, and guidelines; maintaining a one-stop shop for online resources and training
  • Lead regularly scheduled monthly, quarterly, and annual reporting requirements
  • Ideal candidate will be able to comprehend Gilead's internal reporting capabilities, and identify existing metrics schemes, potential informational gaps, and opportunities for improvement in Legal spend reporting structure
  • Analyze key billing & matter data sets for comparative analytics which illustrate trend analysis across functional activities
  • Participate in benchmark opportunities with other multi-national companies to identify leading practices
  • Proactively identify trends influencing Gilead's overall legal spending or matter workload
  • Provide support for special projects as requested and respond to ad-hoc requests
Knowledge

  • Demonstrate leadership and project management with cross-functional teams
  • Possesses a deep understanding of AP principles and ensures compliance with legal billing guidelines
  • Experience in creating dashboards and reports, and has an
  • Ability to apply insights for making improved data-driven decisions for the business
  • Self-starter, must be organized and able to work independently, manage through ambiguity, strategize, multi-task and prioritize
  • Must have advanced Excel skills (i.e., formulas, pivot charts, pivot tables, formatting, etc.)
  • Intellectually curious with an ability to process a great deal of information in a fast-paced environment
  • Willing to take initiative and demonstrate integrity to manage sensitive and confidential information
  • Ability to present complex information in an accurate and persuasive manner to all levels of management
  • Must have strong client service orientation and demonstrate high level of customer focus, independence, and initiative
  • Demonstrate diligence, organization, attention-to-detail, and follow-through skills
  • Eager to learn new things and apply knowledge to innovate, improve/simplify processes
  • Excellent written, communication, research, and presentation skills
  • Technically savvy; early adopter of corporate technology for collaboration and communication
  • Strong ability to explore and analyze datasets, visualize data insights, and communicate findings
Preferred Qualifications

  • 7+ years of working in corporate legal departments or law firms with responsibility over operational issues
  • Requires BS/BA degree or MS/MBA
  • Experience using TeamConnect/working directly with Legal electronic billing systems
  • Experience working in Finance, Accounting, and Legal Operations
  • Deep understanding of data management, analytics, and business intelligence
  • Strong experience with strategic planning, budget management, forecasting and reporting
  • Strong experience with electronic billing, matter management, and data analysis of legal services spend
  • Strong experience working with Legal vendors to manage budgets and effectively manage projects from its initiation to delivery
  • Strong computer skills required, including MS Office Suite (Outlook, Word, Excel, PowerPoint)
  • Effective written and verbal communication skills, facilitating clear and open communication at all levels of the organization
  • Ability to identify opportunities, define requirements and implement process improvement plans
  • Strong creative problem-solving skills
  • Collaborative style, with the skill to build relationships within the team, across departments, and with external stakeholders
  • Must be a team player who can easily handle shifting priorities, multi-tasking in a deadline-oriented environment


The salary range for this position is: $154, $199, Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location.

These considerations mean actual compensation will vary.

This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package.

Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

For additional benefits information, visit:

  • Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.
For jobs in the

United States:
As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce.

Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws.

In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact for assistance.

For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.

NOTICE:

EMPLOYEE POLYGRAPH PROTECTION ACT
YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT

PAY TRANSPARENCY NONDISCRIMINATION PROVISION
Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.
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