Executive Assistant, Global Ad Sales

1 week ago


New York, New York, United States Amazon Advertising LLC Full time
2+ years of professional or military experience

  • Experience with executive level calendar management
  • Experience with domestic or international travel coordination


The Global Ad Sales organization is looking for an Executive Assistant to support Directors on the Ad Tech Sales & Services team.

This role will support 2 leaders who oversee teams of 300+ employees in total.

In addition to serving as part of a close-knit EA team supporting the broader Ad Sales organization of 5000+ employees worldwide.

Key job responsibilities

  • Complex calendar management and coordination of highlevel internal and external meetings
  • Seamlessly manage detailed domestic and international travel itineraries, as well as expense reporting
  • Managing large event logistics (inperson and virtually) including catering, accommodations, and materials (e.g. global team meetings, management courses, team building activities, etc.)
  • Planning space for the team and facilitating office moves
  • Partner closely and proactively with Finance, HR, Recruiting, and EAs throughout the Ads org
  • Attending key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items
  • Identifying internal and external approaches to solve problems in a creative way
New York, NY, USA

  • Experience in a fastpaced, hightech company
  • Experience managing multiple calendars
  • Superior attention to detail and ability to meet tight deadlines
  • Ability to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
  • Exceptional written and verbal communication skills


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