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Bilingual Clinical Administrative Assistant

3 months ago

Lanham, Maryland, United States Children's Evaluation & Therapy Center Full time
Clinical Administrative Assistant I (Bilingual)

CETC is open on a reduced operating schedule, due to COVID-19 as follows:



MUST BE ABLE TO WORK:

Monday through Thursday 9:00am:

  • 7:30pm.**Are you looking for a position that gives you the opportunity to grow? Do you dream of working for a company that puts ethics, integrity, and professionalism as their top priorities and truly values their employees? Do you have a skill set you want to share with others? Then Children's Evaluation & Therapy Center (CETC) is the right place for you
CETC is seeking an organized and proactive bilingual administrative assistant (front desk) to join our organization.

You will work directly with our Clinical Director and COO to ensure all administrative tasks are efficiently and effectively implemented.

Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities.


Competencies & Key Roles:

  • Always exhibits unified and consistent support of all company decisions
  • Performs a broad range of administrative functions including, but not limited to, the following:
  • Triaging and managing calls
  • Manages office including:
- opening and closing procedures
- maintaining & purchasing all necessary supplies, materials, and equipment
- ensuring that all office machines/equipment/appliance are properly functioning
- creating and maintaining all files, inventories, & databases
- ensuring office security
- receiving/handling/distributing mail

  • Answering the phone, returning/making calls, scheduling appointments and use of conference rooms, managing, monitoring & distributing corporate calendar, faxing, checking, distributing/managing mail, etc.
  • Backing up office electronic files on a weekly basis
  • Acts as a corporate resource and gives prompt, accurate information to callers
  • Composing faxes, memos, letters, etc.
  • Generating a range of basic reports
  • Independently performs or assists CEO, COO, and Clinical Director with personnel matters (e.g., recruitment, in processing new employees or contractors, establishing & maintaining personnel files), marketing, contract administration and management, and managing all office files, etc.
  • Coordinating logistics for corporate meetings and social affairs
  • Completing all other required corporate tasks as necessary
  • Other duties as assigned

Qualifications:

  • Minimum Qualifications Associate's Degree (preferred)
-
Bilingual in English/Spanish is required:

  • Committed continuing education to improve job performance**:
  • 12 years' experience in this position and/or basic office management
  • Intermediate word processing/typing skills (e.g., 5080 wpm)
  • Proficient use of a personal computer (i.e., knowledge of Internet Explorer and search engines, MS WORD, EXCEL, PowerPoint, beginner's knowledge of QUICKBOOKS is a plus)
  • Experience with file management, inventories, scheduling
  • Excellent customer service and communication skills
  • Excellent telephone etiquette
  • Excellent organizational, time management skills, and ability to multitask
  • Demonstrates above average verbal and written communication skills
  • Ability to follow written and oral instructions
  • Multitasks takes initiative, problem solves and demonstrates good critical thinking skills, & fast learner
  • To an extent possible, works independently
  • Dependable, flexible
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