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Associate Director, Sponsored Projects and Contracts
3 months ago
About the Position:
The Associate Director of Pre-Award is responsible for management of pre-award services including assisting with supervision of a cohesive and flexible research administrator team that supports the communication of University policies; fairly applies rules and regulations of all sponsors; supports and improves the proposal submission process; and develops and maintains streamlined processes to support the research community.
Responsibilities include: allocating workload and resources for the submission of all proposals; collaboratively working with the research community in identification of funding opportunities, proposal development, review and submission, and award negotiation and acceptance as well as oversight of post-award non-financial management activities.
Essential Functions:
Supervision of Research Administrators: Providing training and direction on all applicable policies, procedures, federal and sponsor regulations; distributing and monitoring workload assignments; review and approval of employee vacation/sick leave requests; goal setting, monitoring and mentoring staff and conducting performance reviews on an annual basis. Proposal Submission and Review: Assist in identifying possible funding opportunities;Guidance regarding proposals and awards development; Review proposals and contracts for accuracy and conformance with regulations/guidelines; Endorsement of Just-in-Time (JIT) and post-submission materials; Provide smooth transition into contracting and post-award grant administration. Post-award non-financial activities: Oversight of activities related to management of non-financial award actions including award set up, develop & negotiate contract agreements, process budget change requests, progress reports, process No Cost Extension (NCE) requests, as well as closeout activities. Communication and Collaboration: Representation, as appropriate, at internal/external meetings; Develop network of contacts and promote the research interest of the University to funding agencies; Assist Director in preparing reports and related communications on research programs, activities and initiatives of the university to both internal academic units and external agencies as required. Research Administration and Regulatory: Contribute to maintenance and further development of internal systems/procedures; Educate the campus research community regarding all applicable policies and procedures; Assist the Director with planning and introduction of new initiatives; Provide recommendations to the Director on policy updates/changes. Other tasks as assigned. QualificationsEducation and Experience:
A Bachelor's degree is required. Master's degree is preferred.
A minimum of five years of progressively responsible experience in research administration is required. Experience in project budgeting, cost accounting, and administration is also required.
A minimum of three years of experience managing/supervising a professional staff is required.
Experience overseeing large complex grant funded projects is strongly preferred. Experience in administration of research and sponsored projects in a university setting desired.
Knowledge, Skills and Abilities:
The ideal candidate is team oriented, collegial, flexible, adaptable to different work styles and able to receive constructive feedback.
Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies, including research faculty, staff, and students. Must also demonstrate strong written communication skills. A strong customer service orientation is essential.
Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills with the ability to manage and respond to competing deadlines and priorities.
Candidate must have the ability to interpret/understand federal and non-federal regulations and operations of sponsored research. Must also have knowledge of 2 CFR Part 200 Uniform Guidance.
Candidate must have a strong working knowledge of Microsoft Office (Word, Excel, Outlook) and ability to use a variety of information systems. Experience with PeopleSoft and/or Electronic Research Administration (eRA) systems preferred. CRA certification desired.
Physical and Environmental Demands:
Sit for long periods of time