Accounts Payable Associate

2 weeks ago

Remote, Oregon, United States American Institutes for Research Full time

Work for a first-class institution that is innovative, multi-dimensional, and dynamic by joining AIR as an Accounts Payable Associate.

We hire talented and forward-thinking professionals to build our cross-functional teams and support our clients in solving complex problems. Our people—problem-solvers, changemakers, and creative thinkers—are experts in their craft who rise to meet today's challenges.

The Accounts Payable Associate will play an integral role in delivering on some of the most meaningful projects in communities across the United States and the world. You'll collaborate with our teams of motivated and passionate visionaries, where your input will be valued and your contributions vital to our success.

We value the experiences of every member of our institution, from entry level to executive. As part of our collaborative, learning-oriented team, you'll be encouraged to grow in your career, develop additional skills, and progress professionally.

AIR is currently seeking an Accounts Payable Associate to join our Corporate Finance Office (CFO), a dynamic workplace with a clear agenda to develop a service-oriented organization in line with the business. It is composed of a strong team of co-workers and challenging varied roles that aim to stretch and expand the value CFO delivers within AIR.

Candidates hired for the position may work remotely within the United States (U.S.) or from one of our This does not include U.S. territories.

About AIR:

Established in 1946, with headquarters in Arlington, Virginia, AIR is a nonpartisan, not-for-profit institution that conducts behavioral and social science research and delivers technical assistance to solve some of the most urgent challenges in the U.S. and around the world. We advance evidence in the areas of education, health, the workforce, human services, and international development to create a better, more equitable world.

AIR's commitment to diversity goes beyond legal compliance to its full integration in our strategy, operations, and work environment. At AIR, we define diversity broadly, considering everyone's unique life and community experiences. We believe that embracing diverse perspectives, abilities/disabilities, racial/ethnic and cultural backgrounds, styles, ages, genders, gender identities and expressions, education backgrounds, and life stories drives innovation and employee engagement. Learn more about AIR's Diversity, Equity, and Inclusion Strategy and hear from our staff by .

Essential job functions include but are not limited to:

  • Provide excellent and responsive customer service to vendors, suppliers, and internal clients.
  • Respond promptly and professionally to inquiries related to accounts payable.
  • Communicate and escalate sensitive or complex client issues promptly to management as well as provide insight into areas of responsibility.
  • Verify invoices, purchase orders, and receipts to ensure compliance with company policies.
  • Process accounts payable invoices accurately and efficiently.
  • Resolve invoice discrepancies and issues with vendors and internal departments.
  • Prepare and process payments, including checks, ACH transfers, and wire transfers.
  • Maintain organized and up-to-date accounts payable records.
  • Assist with month-end closing procedures.
  • Promote compliance with AIR policies and procedures.
  • Contribute to special projects or assignments.
  • Other duties as assigned.
  • Duties, responsibilities, and activities may change, or new ones may be assigned at any time based on institutional needs.

Education, Knowledge, and Experience:

  • Bachelor's degree in finance, Accounting, Business Administration or Economics or commensurate experience with at least two years of relevant experience.
  • Demonstrated knowledge of the Federal Acquisition Regulations (FAR).
  • Understanding of Generally Accepted Accounting Principles (GAAP).

Skills:

  • Strong attention to detail, and a high level of proficiency in accounting systems (preferably Deltek Costpoint and Cognos analytics).
  • Demonstrated commitment to a good work ethic.
  • Ability to provide high-level customer service in a high-volume and fast-moving team environment.
  • Flexible and adaptable to prevailing circumstances.
  • Demonstrated analytical, critical thinking, and problem-solving skills.
  • Effective communicator continually demonstrating sensitivity to diversity, equity, and inclusion.
  • Demonstrated ability to work well independently, and collaborate as a member of team, while prioritizing multiple objectives to consistently meet project's established timelines.
  • Advanced skills in MS Excel, including experience with large data sets.
  • Excellent communication skills with the ability to work efficiently in a virtual work environment.

Disclosures:

Applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for this position. Depending on project work, qualified candidates may need to meet certain residency requirements.

All qualified applicants will receive consideration for employment without discrimination on the basis of age, race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.

AIR adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo reference and background checks.

AIR's , is designed to reward our staff competitively and motivate them to achieve our critical mission. This position offers an anticipated annual salary of $62,000 to $68,000. Salary offers are made based on internal equity within the institution and external equity with competitive markets. Please note this is the annual salary range for candidates that are based in the United States.

AIR maintains a .

Fraudulent Job Scams Warning & Disclaimer:

AIR is aware of individuals falsely presenting themselves as AIR representatives. Fraudulent job scams seek to extract sensitive information or money from victims. To protect yourself, please be aware that AIR recruitment will only email you from an "" domain. Please take extra caution while examining the email address, for example jdoe is correct and jdoe is not a legitimate AIR email address. If you are unsure of the legitimacy of a communication you have received, please reach out to .

If you see a job scam, or lose money to one, report it to the Federal Trade Commission (FTC) at . You can also report it to . Find out more about how to avoid scams at .

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