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Accounts Receivable and Accounts Payable Specialist

4 months ago

Remote, Oregon, United States Vetcove Full time

Join our growing team at Vetcove, and help us transform how veterinarians buy the supplies they need to keep America's pets healthy. Vetcove's eCommerce and mobile platforms enable veterinary practices to compare and buy from all of their vendors in one place. Our community of more than 17,000 veterinary hospitals employs tens of thousands of veterinarians, and delivers care to many millions of animals every year across all 50 states. We're a growing team on a mission to modernize the $50B+ animal health industry. Simply put, Vetcove helps veterinary organizations spend more time giving care, and less time shopping and comparing across vendors to supply their practices. Vetcove is a Y Combinator and venture-backed growth stage company with notable investors in Silicon Valley and NYC. We're looking for exceptionally talented and passionate people to join our growing team.

Vetcove is seeking a highly motivated and proactive AR / AP Specialist to execute policies and procedures while scaling accounting systems and tools for growth. Reporting to our Senior Accounting Manager, this individual will be responsible for billing customers, reconciling cash receipts, the follow-up on any discrepancies or customer concerns, assisting with monthly close, and generating relevant reports (e.g. AR Aging, AP Aging). This role will utilize hands-on accounting experience and will have an in-depth understanding of accounting principles. The ideal candidate is someone who enjoys the challenge of working at a fast-paced startup, solving problems, and pioneering processes to better streamline and enhance financial operations.

What you will do

  • Help with accounting, payroll, tax filing, invoicing, bank account tracking and reconciliation, expense management, budgeting, and payment processing via Quickbooks
  • Manage employee expenses and distribute reimbursements
  • Review, verify, and reconcile hours worked, pay adjustments, and other pay-related information, and post information onto designated records for independent contractors
  • Communicate with external vendors regarding receivable collections
  • Manage the preparation and delivery of monthly, quarterly and year-end consolidated financial statements and notes
  • Implement effective processes to forecast, track and manage all cash receipts and disbursements
  • Participate in internal and external audits by reviewing audit schedules, ensuring appropriate documentation, and providing evidence of controls performed
  • Continually identify issues in both process and accounting for transactions and propose solutions (in conjunction with auditors)
  • Prepare key reporting packages, financial statements, balance sheet reconciliations, budget vs actuals analysis, and ad hoc analysis to understand and direct the financial state of business
  • Vendor account set up (W9, ACH, etc)
  • ACH payment compliance

You should have:

  • Bachelor's Degree with a major in accounting or finance
  • 2+ years of experience within accounting/finance at a growth-stage or late-stage startup, eCommerce or Marketplaces experience preferred
  • Strong technical accounting knowledge
  • Excellent oral, written, and quantitative communication skills
  • Expert knowledge of US GAAP principles
  • Advanced proficiency with Excel / Google Sheets (Experience with the below systems considered a plus: Quickbooks, Ramp, Acumatica)
  • Strong attention to details with analytical, organizational and research abilities​​

Benefits (Full Time Roles)

  • 100% remote within the USA
  • Medical, Dental, and Vision Insurance
  • Automatic 401k contribution
  • Employee referral program
  • At home office set up
  • Bi-annual company retreats
  • Open vacation policy
  • Equity
  • Monthly team events

Please note we are unable to sponsor work visas at this time.

Attention all job seekers We want to ensure that you're well-informed about a serious matter affecting the job market. It has come to our attention that scammers are operating in the industry, impersonating employees and attempting to deceive savvy applicants like you. Here's what you need to know:

  1. Our job listings are exclusively available on official sites (our careers page, LinkedIn, BuiltIn, and Indeed). Be cautious of other sources claiming to represent us or any organization that you're interested in. Stay on the lookout
  2. Authentic communications from our company will only come through verified email addresses and phone numbers. If you receive unexpected messages or calls, exercise caution and verify their authenticity. Don't let scammers catch you off guard
  3. It's essential to independently verify the legitimacy of any job postings you come across. Visit our official careers page to confirm the validity of any openings. Stay proactive and protect yourself
  4. Remember that during the application process, we will never request sensitive personal or financial information from you. Be wary of anyone asking for such information. Keep your personal data secure
  5. If you suspect any fraudulent activity or encounter suspicious individuals, please report it immediately to our recruiting department. By working together, we can combat these scams and keep the job market safer for everyone.

We understand the importance of your job search and want to ensure your experience is positive and secure. Always exercise caution and stay scam-smart

Vetcove is an equal opportunity employer and is committed to creating a diverse and inclusive workplace. We welcome applicants from all backgrounds, regardless of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status. We are dedicated to providing a work environment free from discrimination, harassment, and retaliation. It is our policy to provide equal employment opportunity to all applicants in accordance with all applicable laws and regulations. If you require accommodations during the application or interview process, please let us know and we will make every effort to accommodate your needs.