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Senior Account Clerk

3 months ago

Ashburn, Virginia, United States Loudoun County Public Schools Full time
Job Overview

The Senior Account Clerk position will manage encumbrances, processing of accounts payable invoices and other financial transactions through Oracle EBS, and other LCPS financial systems. The Senior Account Clerk manages financial records for the District School Activity Funds (SAF)/ District PCard interface. The Senior Account Clerk will communicate with school and central office bookkeepers and advise on the use of appropriate account codes and other Oracle processing issues.

Roles and Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.
  • Processes forms and documents such as purchase orders, vouchers, requisitions, and time and attendance reports, and sends to ap e by reviewing account coding, and accounting for supporting documentation to include vendor invoices, purchase orders, receiving documents, and other pertinent information such as quantity, unit price, freight, payment terms, etc. as well as ensuring proper approvals were met; completing follow up on any variance concerns.
  • Posts encumbrances to General Ledger and processes payments once approved.
  • Establishes and maintains reliable and accurate records and filing systems to assist in the areas of expenditure control, budget monitoring, requisitioning and purchasing to meet established timelines; creates digital records of transactions to monitor accounts and provides status updates; compiles lists, summaries and other financial information as requested.
  • propriate departments for action.
  • Verifies expenditures mad
  • Receives and provides information to other departments, schools, personnel, vendors, and various organizations within the areas of authority.
  • Receives calls and responds to inquiries and complaints; provides information as appropriate; prepares and sends correspondence and notification according to established timelines.
  • Advises and assists bookkeepers in the use of purchase cards and other financial instruments; follows up with account managers and bookkeepers to resolve any outstanding issues or concerns.
  • Maintains expenses related to events, conferences, meetings, and other activities; makes travel arrangements, including hotel and travel reservations, per diem, itineraries; processes expense reimbursements.
Qualifications

Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.

Education
  • High school diploma or GED required
Experience
  • Two years of experience working with complex financial systems; Oracle-based systems experience preferred
Licenses and Certifications
  • NA
Knowledge, Skills and Abilities
  • Knowledge of general/financial office operations, inventory control procedures, and accounting practices
  • Ability to accurately review data and correct as necessary
  • Ability to communicate effectively, both verbally and in writing
  • Excellent interpersonal and organizational skills as well as ability to work under pressure of deadlines
  • Ability to operate standard office equipment such as a ten-key calculator, photocopier, facsimile machine, and personal computer
  • Knowledge and/or experience with MS Excel and Word
  • Ability to work under the pressure of deadlines
  • Good organizations skills
Physical Requirements

The following provides a brief description of physical requirements for this job:

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Telework Disclosure

Employees who perform the responsibilities of the above position have been identified as having the potential to telework. Telework is defined as completing one's duties and responsibilities at a site other than one's assigned duty location. In order to be eligible for telework privileges, an employee must have demonstrated consistent, positive performance and have the support and approval of their direct supervisor. In addition, these employees must have reliable high-speed internet and a designated workspace that allows them privacy while completing sensitive and confidential work. Employees who are non-exempt and are teleworking will work their required scheduled hours and gain approval from their supervisor if they work more than 8 hours a day or more than 40 hours in a workweek. Teleworking privileges can be amended, changed, or revoked based upon the performance of the employee, as well as the needs of Loudoun County Public Schools.

Reports to: Supervisor, Accounting

FLSA Status: Non-Exempt

Months/Days/Hours:12 months/ 254 days/ 8 hours per day

Salary Level:Universal 8

Salary Scale:

Salary Range: $26.74 to $34.41

Remote Work Eligible: Partial