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Junior Subcontract Administrator

3 months ago

Albuquerque, New Mexico, United States ARA Full time
ARA's Contracts & Procurement Team is committed to:
  • Providing superior customer service and support
  • Meeting deadlines with high levels of accuracy
  • Building and maintaining relationships with our customers through communication, education, and collaboration
What you'll do as a Junior Subcontracts Administrator
  • Meet with the Senior Subcontract Administrator and Program Managers to discuss subcontracting requirements and answer any questions concerning the required subcontract type (FFP, CPFF, T&M, etc.), and to facilitate the completion of all required backup documents to initiate and execute a subcontract.
  • Assist Requestors in filling out/creating the subcontract required documentation
  • Create and maintain official subcontract files with all required backup documentation
  • Assist the Senior Subcontract Administrator in providing training to the PM's and Division Administrators on subcontract requirements as needed
  • Provide support and/or requests for information to co-workers, subcontractors, and auditors
  • Support any additional subcontract negotiations required by mods, etc.
  • Ensure that the subcontract is consistent with legal requirements, customer specifications and government regulations
  • Prepare and disseminate information to appropriate employees regarding subcontract status, compliance, modification, deviation, negotiation, and termination
  • Build positive relationships with subcontractors by maintaining excellent internal and external customer service standards
  • Interact daily with internal and external customers
Junior Subcontracts Administrator Requirements
  • Bachelor's Degree in Business Administration or related field plus up to two years of related experience or six to eight years of related experience without a degree
  • Ability to create and edit files in Microsoft Office, Adobe Acrobat, Excel to create and edit documents
  • Ability to multi-task and manage numerous subcontract request actions in a given period
Junior Subcontracts Administrator Preferences
  • Demonstrated knowledge/experience in FAR/DFAR requirements
  • Understanding the basics of negotiation and development of contracts
  • SharePoint experience
  • Experience using Deltek and/or CostPoint
REMOTE WORK NOTICE: ARA's Corporate office is in Albuquerque, NM, however this position is available for remote consideration or at any of our division locations across the United States.

Company & Division Information

Applied Research Associates, Inc. is an employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. The company, founded in Albuquerque, NM, in 1979, currently employs over 2000 professionals and continues to grow. ARA offices throughout the United States and Canada provide a broad range of technical expertise in defense technologies, civil technologies, computer software and simulation, systems analysis, environmental technologies, and testing and measurement. The corporation also provides sophisticated technical products for environmental site characterization, pavement analysis, and robotics.

At ARA, employees are our greatest assets. We realize that employee ownership spawns greater creativity and initiative along with higher performance and customer satisfaction levels. ARA gives its employees the tools, training, and opportunities to take more active roles as employee owners. The culture is challenging; innovation and experimentation are the norm. Employees are eligible for contributions which not only add to the company's success, but also their own through the Employee Stock Ownership Plan (ESOP). Our motto is "Engineering and Science That Matters for Fun & Profit" and we live our core values of Passion, Freedom, Service and Growth every day.

For additional information and an opportunity to join our unique team, please visit our website at

We also invite you to visit our website to learn more about who we are, what we do, the excellent careers and benefits we offer and explore some of our featured offices.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR c)