Current jobs related to Administrative Assistant, Bioresource Science And Engineering - Oak Park, Illinois - Oak Ridge National Laboratory

  • Network Systems Engineer

    4 days ago

    Oak Park, Illinois, United States XCEL Engineering Inc Full time

    XCEL Engineering Inc. Job OpportunityXCEL Engineering Inc. is a leading provider of trusted information technology, engineering, consulting, and project management solutions and services to federal agencies and organizations.Job OverviewWe are seeking a highly skilled Network Engineer to join our team of talented and diverse individuals. The successful...

  • HPC Systems Engineer

    4 days ago

    Oak Park, Illinois, United States XCEL Engineering Inc Full time

    Job OverviewXCEL Engineering Inc. is seeking a highly skilled HPC Systems Engineer to join our team. As a key member of our HPC team, you will play a critical role in improving the security, performance, and reliability of our high-performance computing environments.ResponsibilitiesDesign, deploy, optimize, monitor, and provide tooling support for multiple...

  • HPC Storage Systems Engineer

    3 days ago

    Oak Park, Illinois, United States XCEL Engineering Inc Full time

    About XCEL Engineering Inc.XCEL Engineering, Inc. is a trusted information technology, engineering, consulting, and project management solutions provider to federal agencies and organizations. With a rich history dating back to 1971, the company has evolved to become a leading player in the industry, offering innovative solutions to complex problems.Job...

  • Cloud Operations Engineer

    3 weeks ago

    Oak Park, Illinois, United States ITR Full time

    Job OverviewPosition: DevOps Systems AdministratorContract Type: Long-term contract to hireCompany: ITRJob Summary: The ITR is in search of a skilled DevOps Systems Administrator to enhance our capabilities in supporting national and homeland security through advanced technology solutions. This role is pivotal in developing systems and tools that facilitate...

  • Senior Firewall Engineer

    4 days ago

    Oak Park, Illinois, United States XCEL Engineering Inc Full time

    XCEL Engineering Inc. Job DescriptionXCEL Engineering Inc. is a leading provider of trusted information technology, engineering, consulting, and project management solutions and services to federal agencies and organizations.Job Overview:XCEL Engineering Inc. has an opening for a Senior Firewall Engineer to join our team of talented and diverse individuals....

  • Structural Engineer

    4 days ago

    Oak Park, Illinois, United States Navarro Research and Engineering Full time

    Job SummaryWe are seeking a highly skilled Structural Engineer to join our team at Navarro Research and Engineering in Oak Ridge, TN. As a structural engineer, you will be responsible for developing high-quality detailed design packages, providing engineering procurement and field technical support to implement those designs, and providing expertise for...

  • Cloud Infrastructure Engineer

    3 weeks ago

    Oak Park, Illinois, United States ITR Full time

    Job OverviewPosition: DevOps Systems AdministratorNote: This role does not allow for C2C arrangements or sponsorships. A background check and drug screening are required. This is a long-term contract-to-hire opportunity.About ITRITR is a leading research and development facility dedicated to providing advanced technological solutions to support national and...

  • Cloud Operations Systems Engineer

    3 weeks ago

    Oak Park, Illinois, United States ITR Full time

    Job OverviewPosition: DevOps Systems AdministratorContract Type: Long-term contract to hire opportunity. Note: This position requires a background check and drug screening.About ITRITR is a leading research and development facility focused on providing advanced technology solutions to support national and homeland security initiatives. Our diverse expertise...

  • Network Administrator

    2 days ago

    Oak Park, Illinois, United States Oak Ridge National Laboratory Full time

    Job SummaryWe are seeking a highly skilled Network Administrator to join our team at Oak Ridge National Laboratory. As a Network Administrator, you will be responsible for the administration and maintenance of our network infrastructure, ensuring the integrity and security of our systems.Key ResponsibilitiesConfigure and troubleshoot LAN, WAN, and WLAN...

  • Administrative Assistant

    5 hours ago

    Oak Park, Illinois, United States Oceanic Enterprises Full time

    About the Role:The Administrative Assistant will provide high-level administrative support to the Veterinary and Food Control Office. Key responsibilities include:Managing general office tasks and operationsAssisting with scheduling, coordination, and monitoring of appointmentsProcessing business mail, including digital correspondencePreparing templates and...

  • Administrative Assistant

    7 days ago

    Oak Park, Illinois, United States Oceanic Enterprises Full time

    About the Role:As an Administrative Assistant at Oceanic Enterprises, you will play a vital role in the secretariat of the Veterinary and Food Control Office. Your primary responsibilities will include:Providing general office support and managementAssisting the office management team with scheduling, coordination, and monitoring of appointmentsHandling...

  • Senior Linux Systems Administrator

    3 weeks ago

    Oak Park, Illinois, United States ITR Full time

    Job OverviewPosition: Linux Systems EngineerSpecial Requirements:Visa Sponsorship not availableQ clearance requiredNo Corp to CorpPosition Summary:We are seeking a skilled Linux Systems Engineer to play a pivotal role in our Systems Engineering division at ITR. This position is integral to our research and development initiatives, focusing on the management...

  • Civil Engineer

    4 days ago

    Oak Park, Illinois, United States Burns & McDonnell Full time

    About the RoleWe are seeking a highly skilled Staff Civil Engineer to join our team in Oak Ridge, TN. As a key member of our project teams, you will be responsible for creating world-class designs for new projects, alterations, and redevelopments on a variety of equipment and infrastructure projects.Key ResponsibilitiesPerform civil design of projects from...

  • Staff Civil Engineer Aviation Federal

    4 days ago

    Oak Park, Illinois, United States Burns & McDonnell Full time

    Job SummaryWe are seeking a highly skilled Civil Engineer to join our team in Oak Ridge, TN. As a Staff Civil Engineer, you will work on project teams to create world-class designs for new projects, alterations, and redevelopments on various equipment and infrastructure projects.Key ResponsibilitiesPerform civil design of projects from the conceptual phase...

  • Senior Linux Systems Administrator

    3 weeks ago

    Oak Park, Illinois, United States ITR Full time

    Job OverviewPosition: Linux Systems EngineerSpecial Requirements:Visa Sponsorship not availableQ clearance requiredNo Corp to CorpPosition Summary:We are seeking a skilled Linux Systems Engineer to contribute to our R&D initiatives at ITR. This role is pivotal within our Systems Engineering division, which is committed to facilitating research activities...

  • Gas Testing Science Group Leader

    1 week ago

    Oak Park, Illinois, United States Oak Ridge National Laboratory Full time

    Job SummaryWe are seeking a highly skilled and experienced Gas Testing Science Group Leader to join our Enrichment Systems Engineering team at Oak Ridge National Laboratory. As a key member of our team, you will provide technical leadership and oversight of work assignments that advance enrichment technology through gas testing of individual gas centrifuges...

  • Administrative Assistant

    2 weeks ago

    Oak Park, Illinois, United States Proactive Solutions HR Full time

    Job SummaryProactive Solutions HR is seeking a highly organized and detail-oriented Receptionist to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional customer service and support to our clients and visitors.Key ResponsibilitiesClient Greeting and Support: Greet clients, visitors, and guests in a...

  • Senior Full Stack Application Developer

    9 hours ago

    Oak Park, Illinois, United States XCEL Engineering Inc Full time

    Job OverviewXCEL Engineering Inc. is seeking a highly skilled Senior Full Stack Application Developer to join our team. As a key member of our development team, you will be responsible for designing, developing, and maintaining enterprise-level solutions that support our science mission.The ideal candidate will have a strong background in full-stack...

  • Senior Full Stack Application Developer

    4 days ago

    Oak Park, Illinois, United States XCEL Engineering Inc Full time

    Job OverviewXCEL Engineering Inc. is seeking a highly skilled Senior Full Stack Application Developer to join our team. As a key member of our development team, you will be responsible for designing, developing, and maintaining enterprise-level solutions that support our science mission.The ideal candidate will have a strong background in software...

  • Senior HPC Linux Systems Engineer

    3 weeks ago

    Oak Park, Illinois, United States ITR Full time

    Job OverviewHPC Linux Systems EngineerITR is in search of exceptional candidates to enhance the security, efficiency, and dependability of our advanced computing systems. This position plays a crucial role in supporting one of the leading supercomputers globally. As an HPC Linux Systems Engineer, you will be integrated into the Infrastructure team within the...

Administrative Assistant, Bioresource Science And Engineering

4 months ago

Oak Park, Illinois, United States Oak Ridge National Laboratory Full time
Requisition Id 13042

Overview:
We are seeking an Administrative Assistant who will focus on supporting the Laboratory Relationship Manager, for U.S. Department of Energy (DOE) Bioenergy Technologies Office (BETO) as well as the

Bioresource Science & Engineering Group. This position resides in the Biological and Environmental Systems Science Directorate, at

Oak Ridge National Laboratory
(ORNL).

As part of our team, you will support the Laboratory Relationship Manager, for U.S.

Department of Energy (DOE) Bioenergy Technologies Office (BETO) with calendaring, travel requests, organizing and planning sponsor meetings and events, as well as other administrative duties for the Bioresource Science & Engineering Group.

This position will require close collaboration with the Environmental Sciences Division, Associate Lab Director's office and BETO program offices.

Major Duties/Responsibilities:

  • Manage email and calendar for the Laboratory Relationship Manager of the U.
S. Department of Energy (DOE) Bioenergy Technologies Office (BETO).

  • Generate to do lists based on the leadership team's email and calendars.
  • Plan, organize, and execute visits, events, and meetings.
  • Coordinate business and conference travel arrangements.
  • Navigate ORNL systems and perform administrative tasks such as travel coordination, procurement, and meeting scheduling.
  • Collaborate with Division Administrative Assistants, the Executive Assistant, and the Administrative Services Manager.
  • Maintain confidentiality while handling sensitive information.
  • Assist in managing meetings, including scheduling, resource allocation, and broadcasting.
  • Support special projects, recruiting, hiring process, and onboarding activities.
  • Coordinate visits, including travel arrangements, site access, and agenda management.
  • Manage information flow and communications with internal and external contacts.
  • Prepare and review written materials in compliance with company policies and guidelines.
  • Coordinate onsite visits with DOE Headquarters sponsors, industry partners, and academia.
  • Prepare correspondence, fieldwork proposals, and presentation materials according to ORNL guidelines.
  • Assist with material procurement, subcontractor management, and inventory management.
  • Stay updated on ORNL business rules, procedures, and systems.
  • Coordinate domestic and international travel requests and expense settlements.
  • Plan and coordinate onsite and offsite meetings, workshops, conferences, and related services.
  • Maintain a consistent work schedule during core hours.
  • Greet and receive visitors courteously both in person and over the phone.
  • Exercise discretion in handling confidential matters.
  • Establish and nurture effective working relationships with internal staff members and external contacts.
  • Create, implement, and maintain filing systems and databases, ensuring current and accurate records.
  • Manage multiple tasks efficiently in a fast paced environment.
  • Prioritize tasks appropriately and adapt to changing deadlines while adhering to DOE directives, standards, and training requirements.
  • Deliver ORNL's mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service.
Promote diversity, equity, inclusion, and accessibility by fostering a respectful workplace – in how we treat one another, work together, and measure success.

Basic Qualifications:

  • A high school diploma and five to seven years of relevant experience.
  • Motivated self starter with the ability to work independently and to participate creatively in collaborative teams across the laboratory.
  • Excellent interpersonal and communications skills (verbal and written) and the ability to interact professionally and tactfully with people at all levels, both within and outside the laboratory.
  • Demonstrated organizational skills and initiative.
  • Advanced knowledge of Microsoft Office (Teams, Outlook, Word, PowerPoint, Excel, SharePoint, OneNote, and One Drive).

Preferred Qualifications:

  • An AS degree and two to four years of relevant experience.
  • Highly developed knowledge of ORNL administrative policies, procedures, and internal systems (SAP, PAS, ORNL Time, TravX, ORNL Buy, SBMS, eProp, etc.)
.

  • Ability to function well in a fast paced research environment, set priorities to accomplish multiple tasks within deadlines, and adapt to ever changing needs.

Visa Sponsorship:
Visa sponsorship is not available for this position.


This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.


We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size.

Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.

If you have trouble applying for a position, Apply

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged . UT-Battelle is an E-Verify employer.