Human Resources Coordinator

2 weeks ago


Oak Brook, Illinois, United States LAUNCH Technical Workforce Solutions Full time
ESSENTIAL DUTIES & RESPONSIBILITIES

Assist with all internal and external HR related inquiries and requests; manage the LAUNCH HR email group
Maintain the HR teams calendar (work anniversaries and hire dates, companywide trainings, vendor meetings, etc.)
Administer all state and federal mandated trainings for internal and external staff members; track completion and determine necessary payment
Responsible for maintaining all internal HR files; adhere to LAUNCHs data retention policy
Update personnel data (pay, address, and name changes) both in ADP and LAUNCHs HR files
Partner with HR Generalist to process bi-weekly payroll
Serve as a backup for HR Generalist; general benefit trouble shooting, benefit uploads, benefit enrollments
Assist HR Specialist with internal onboarding as needed
Responsible for updating personnel
Troubleshoot timecard and time off issues in ADP Time & Attendance; ensure timecards and time off requests are accurate and submitted on time
Execute new hire on boarding presentations in a timely manner
Ensure the LAUNCH office labor posters are up to date; responsible for tracking state and federal changes
General administrative duties; scanning, faxing, process HR related mail
Generate and send state specific notices to employees (both at hire and termination)
Assists with employee relations matters such as harassment allegations, work complaints, or other concerns; informs appropriate HR staff when additional investigation is required
Conduct trainings on new internal policies, softwares etc.
Assist with the implementation of new HR tools
Enforce and educate company policies on behalf of the HR Team
Assist HR Director with annual reporting 401(k), ACA filing, EEOC filing
Other duties as assigned

KNOWLEDDGE, SKILLS & ABILITIES

Self-starter who can drive accomplishments, with strong organizational skills
Strong ability to build rapport for both internal staff and clients / customers
Strong influencing and reasoning skills
Excellent interpersonal skills, both verbal and written
Excellent spelling and grammar skills
Ability to maintain high-quality work and meet strict deadlines
Strong technical skills; proficiency in Microsoft Word, Excel, PowerPoint and business software
Ability to adhere to LAUNCHs Mission and Values / policies and procedures

MINIMUM EDUCATION / EXPERIENCE / QUALIFICATIONS

  • Must be 21 years of age
2. 2+ years experience working in an HR function

  • Pervious payroll or benefits experience is a plus

KEY RELATIONSHIPS

  • HR Vendors
  • Internal Staff Members
  • External Staff Members
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