Administrative Assistant, Biological and Environmental Systems Science Directorate

1 week ago


Oak Park, Illinois, United States Oak Ridge National Laboratory Full time

Overview:

Join the team at Oak Ridge National Laboratory (ORNL) - a place with an impressive 80-year history of tackling big challenges. With over 6,000 dedicated staff members, ORNL is committed to fostering diversity, equity, inclusion, and accessibility (DEIA) to drive innovation and be a top workplace choice. As part of the Biological and Environmental Systems Science (BESS) Directorate, you'll support research efforts that enhance U.S. competitiveness and promote sustainability.

Key Responsibilities:

  • Professional Reception: Create a welcoming office environment for visitors.
  • Calendar and Schedule Management: Efficiently organize appointments and meetings.
  • Visitor Coordination: Arrange visits and travel details.
  • Recruiting Support: Assist with recruitment and onboarding tasks.
  • Travel Coordination: Handle travel arrangements following ORNL protocols.
  • Event Planning: Coordinate meetings and conferences.
  • Document Preparation: Draft written materials according to guidelines.
  • Procurement: Generate requisitions and purchase orders.
  • Compliance Oversight: Ensure adherence to office procedures.
  • Support Coverage: Provide assistance in various operational aspects.
  • Team Collaboration: Work closely with administrative support staff.
  • Special Projects: Contribute to unique assignments as needed.
  • Confidentiality: Handle sensitive information securely.
  • Admin Functions: Execute standard administrative tasks effectively.
  • Core Values: Align with ORNL's core values in all interactions.

Requirements:

  • High school diploma and 2 years of experience.
  • Proficiency in Microsoft Office tools.
  • Strong written communication skills.
  • Proactive and able to work both independently and in teams.
  • Adaptability to fast-paced environments.

Preferred Qualifications:

  • 4 years of relevant administrative experience.
  • Business or communications degree preferred.
  • Excellent interpersonal and communication skills.
  • Familiarity with administrative policies and systems.

Benefits:

Enjoy competitive pay, medical benefits, retirement plans, and more. ORNL also offers on-site amenities for employee convenience.

Additional benefits include Prescription Drug Plan, Dental Plan, Vision Plan, 401(k) Retirement Plan, Life Insurance, Generous Vacation, Parental Leave, and much more.

Join ORNL's diverse and inclusive team to make an impact and grow your career



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