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Executive Assistant

3 months ago

Mansfield, Ohio, United States TriMark USA Full time
Why you'll love it here

  • 401k
  • Community Service Day
  • Spotlight Awards
  • National Sales Excellence Awards
  • CFSP Prep Certification Program
***:

  • The Executive Assistant reports to the General Manager
  • Located in Mansfield, MA
  • Full-Time
  • In Office or Hybrid
The Executive Assistant provides high-level administrative support to executives or senior management within the organization.

The Executive Assistant assists in managing the day-to-day operations of the executive's office, handling a wide range of administrative tasks, and facilitating effective communication between the executive and internal/external stakeholders.

This role requires strong organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

  • Calendar Management:
  • Manage and maintain executives' calendars, including scheduling appointments, meetings, and conferences.
  • Coordinate travel arrangements, accommodations, and itineraries for business trips.
  • Communication Coordination:
  • Meeting Coordination:
  • Coordinate logistics for meetings, including room setup, agenda preparation, and distribution of materials.
  • Attend meetings as required, take minutes, and follow up on action items as needed.
  • Document Preparation:
  • Prepare and edit documents, presentations, and reports as requested by the executive, ensuring accuracy and professionalism.
  • Maintain organized and uptodate files and records, both electronically and in hard copy.
  • Administrative Support:
  • Provide general administrative support, including managing office supplies, processing expenses, and handling incoming mail and deliveries.
  • Assist with special projects and initiatives as assigned by the executive or senior management team.

COMPETENCIES:

  • Excellent organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Ability to prioritize tasks and manage time effectively.
  • Discretion and confidentiality in handling sensitive information.
  • Ability to work independently and as part of a team.
  • Adaptability and willingness to learn new tasks and procedures.

QUALIFICATIONS & EXPERIENCE:

  • Bachelor's degree in Business Administration, Office Management, or a related field, or equivalent military or practical experience.
years of experience in an administrative or executive support role.

  • Experience working in a fastpaced environment and managing multiple priorities.
  • Familiarity with office equipment and technology, including copiers, printers, and teleconferencing systems.
  • Advanced roficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
  • Ability to successfully pass a background check post offer acceptance.
- #LI-AS1 #ASIndeed


In addition to base salary, this role will be eligible for participation in TriMark's' benefits programs, including medical, dental, vision, 401K (with employer match), etc.

Leadership positions may also qualify for participation in bonus programs commensurate with role and scope of responsibility.


TriMark's commitment to diversity, inclusion and belonging is a purposeful mission of strengthening our organization and those we serve by uniting the unique and beautiful differences of our employees.

This mission is instilled in the fiber of who we are as a company, setting the standard for our industry.

We are committed to promoting diversity, inclusion and belonging through sharing, education, and experiences.


TriMark USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.


This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.